Payroll Administrator

Location: Remote*

Schedule: Monday-Friday, 8am - 5pm.

Compensation: $23 - $25/hour

*This position is remote. To be considered, qualified candidates must reside in one of the following states:

Alaska, Arizona, Arkansas, Idaho, Iowa, Maryland, Minnesota, Montana, Nevada, New Mexico, North Dakota, Oregon, Texas, or Washington.

"Every day I get to engage with patients from every walk of life and help them on their way to sobriety. Some days are very stressful, but this is my dream job and I’m thankful to be a part of a company that truly cares about patient outcomes and changing lives. I love my job and look forward to coming to work every day.”

- Ideal Option Employee

Who We Are

We are Ideal Option and we have been working on the front lines of the opioid epidemic since our first clinic opened in 2012. With more than 80 clinics across 9 states, we are growing and continuously strive to be the nation’s leading provider of low-barrier, evidence-based treatment for opioid use disorder. We value our patients and our employees We are looking for an experienced Payroll Administrator to join our team and help us in our vision to give back lives, reunite families, and heal communities that are suffering from the devastating effects of substance use disorder.

What We Offer You

• A TEAM environment. We treat our employees like we would want to be treated ourselves: with respect and compassion.

• Transparency. We created our open-door policy because you have a voice, and we want to hear it We value your feedback and know that your insight will help us be a better company for our employees and our patients.

• Medical, vision, and dental.

• Short-term and long-term disability options.

• A 401(k) retirement program.

• Paid time off and paid holidays.

• The ability to work in a critical position where you can know your hard work is paying off and you are truly making a difference

The Role:

The Payroll Administrator is responsible for monitoring all tasks necessary to accomplish the organization’s payroll processing objectives, including cross functioning with Human Resources and other managers. This position is primarily responsible for planning and coordinating companywide payroll initiatives. This position requires an extremely detail oriented person with significant knowledge of payroll administration, as well as, a high level of confidentiality when dealing with sensitive employee and organizational information. Other job duties include:

• Coordinates efforts with Human Resources to maintain accurate and complete employee files.

• Oversees the timekeeping solution for Ideal Option.

• Develops and maintains the payroll process.

• Coordinates efforts with HR and other supervisors to ensure that employee raises, and bonuses are properly authorized and documented in the employee’s file and/or payroll file.

• Coordinates benefits onboarding administration with HR (health insurance, 401k, H.S.A., PTO etc).

• Responds to inquiries from employees regarding compensation packages (base rates, health insurance deductions, 401k deferrals, H.S.A. deferrals, PTO utilization, etc).

• Ensures data integrity associated with timecards and PTO accruals.

• Documents infrequent/unusual payroll items on an exception report for each payroll processed by the Company.

• Coordinates and processes third party payroll requests (garnishments, income verification requests, child support requests, etc).

• Ensures payroll taxes and other miscellaneous deductions are accurate, complete and remits accurate and complete payments for said deductions.

• Processes various company differential incentive programs.

• Complies with national PHI laws including HIPAA and 42 CFR Part 2.

• Maintains confidentiality of sensitive organizational information.

• Maintains continual sustained attendance.

• Works cooperatively with others and as part of the Ideal Option team.

• Other projects and duties as assigned.

Our ideal candidate:

Has strong attention to detail, is thorough, knows ethical conduct and can problem solve. Someone who is driven and flexible.

Minimum Requirements to be considered:

• High School Diploma or GED.

• 3 or more years of payroll experience required.

• Multi-state payroll experience highly preferred.

• High level of emotional intelligence.

• Experience processing payroll for more than 200 employees required.

• Advanced experience in Microsoft Office Suite.

• Experience in Paylocity or payroll systems.

• Bachelor’s degree in Business or related field from an accredited institution preferred.

• Some accounting experience preferred.