Bilingual Receptionist

4 weeks ago

Tulsa, United States Trinity Employment Specialists Full time
Job DescriptionJob Description

Bilingual Receptionist | Tulsa, Ok

M-F 8-5

Temp to Hire

Pay: $18 per hour

Required Background, Knowledge, Skills and Abilities:

  • Bilingual in Spanish required.
  • Ability to work with a diverse group of people with a team approach and successful results.
  • Ability to handle a multitask work environment and remain focused.
  • Possesses exceptional customer service skills and professional phone manner.
  • Ability to prioritize tasks and work independently.

Primary Responsibilities:

  • Answer incoming phone calls in a timely manner and route calls to the appropriate party.
  • Keep a call log of all incoming calls and who the call is routed to.
  • Greet visitors, check them in and connect them with the appropriate BGS employee.
  • Gather mail daily.
  • Receive packages on behalf of BGS and employees and distribute to the appropriate party.
  • Ensure outgoing mail is in the mailbox and flag is raised daily, excluding Federal holidays.
  • Maintain all expense report files.
  • Create and manage FedEx shipments as needed, ensuring the shipments are picked up in the time needed to ensure on-time delivery.
  • Fold and mail and/or email invoices/manifests.
  • Any other tasks as assigned by Office Manager, Controller or Executive Management.

Success as a Receptionist:

  • Be at your desk and ready to work by 8 am.
  • All calls are answered by the second ring, unless assisting a visitor or on the other line.
  • Mail is collected daily, before 2 pm.
  • All outgoing mail is out to the mailbox by 830 am.
  • Ensure special tasks are completed within given deadline.
  • 100% attention should be given to the position.No cell phones, earphones or personal media devices at the front desk.


#MC


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