Admin Support

3 weeks ago

Portland, United States Auto Warehousing Company Full time
Job DescriptionJob Description

Auto Warehousing (AWC) has been family-owned and operated for more than 50 years and is North America's leader in finished vehicle logistics. Our mission is to service customer vehicles safely, efficiently, with quality and pride. Our Associates are the reason for our success, and developing their talent remains critical to our future.

We are currently hiring 1 Administrative Support Assistant to add to our Portland Location. For immediate consideration- Please apply on our website today

Summary of Position:

  • To assist department/account/terminal managers with daily production paperwork and data transmission needs. They act as liaison for the facility management and the associates as well as corporate/I.S. offices and regional managers. Accommodates any and all office related duties to insure a smooth running facility.
  • Assist with Senior Administrative Support duties. Ensures the integrity of Vehicle Inventory Processing System information through the monitoring and balancing of vehicle receipts, inventory, services, and shipments. Maintains and supports all office functions; such as ensuring facility paper flow, complete and accurate documentation and electronic data transmission. Interfaces with and assists facility managers, regional managers, leads, associates, I.S. and Finance Departments, transportation (rail & truck) representatives and customers with day to day operations and special projects.

Essential Functions, Duties, and Tasks:

  • Import customer files to VIPS and ensure proper updates to VIPS.
  • Apply changes to vehicles in VIPS, holds, unassigned per customer request.
  • Set up codes for accessories, models, colors, etc.
  • Prepares weekly rail forecast, key in, ship and check rail loads and schedules.
  • Distribute and process customer and production reports on a daily and monthly basis.
  • Produce daily, weekly, and monthly reports for customer.
  • Allocate units, build loads, print work orders, release/ship loads, rail and truck.
  • Process ship manifests by adding to schedule, calendar and book as needed.
  • Key in PDIs on daily basis.
  • Key in and/or correct warranty claims.
  • Tracking dwell time reports for customer.
  • Maintains office supply inventory.
  • Downloads handhelds.
  • Answer phones for facility.
  • Assist Facility Managers with weekly production reports.
  • Special projects as assigned by the Terminal Manager and customer.
  • Performs administrative duties for facility and regional managers.
  • Able to react to change productively and handle other essential tasks as assigned.
  • Assist Manager and Customers as needed Associate must be able to work as part of a team and be able to train other staff as needed.
  • Ability to react to change and handle other essential tasks as assigned .
  • Conduct that maintains a positive work atmosphere by acting and communicating in a manner so you get along with customers, vendors, co-workers, and management.
  • Good and regular attendance.
  • Ability to work in a variety of situations.
  • Other duties as assigned.

Knowledge, Skills, and Abilities Required:

  • Knowledge and general ability to apply accounting practices, principals, and procedures, including an ability to perform routine business mathematics.
  • Ability to meet and deal effectively with customers, associates, and general public.
  • Ability to function effectively under pressure.

Education, Experience, and Minimum Requirements:

  • Thorough knowledge and demonstrated skills with MS Office; including intermediate to advanced EXCEL and intermediate access skills. Internal and customer computer applications a plus; such as AS400/VIPS.
  • Thorough knowledge of office practices, procedures, and equipment.
  • Skilled in the proper use of English, including proper spelling and punctuation.
  • Must possess good written and verbal communication skills.
  • High school diploma or equivalency.
  • 1-3 years' experience in administrative work, customer service, and basic accounting practices or vocational/college education equivalency .
  • Organized and detail-oriented.
  • Valid driver's license; good driving record.

Preferred Requirements:

  • Must possess good written and verbal communication skills.
  • High school diploma or equivalency.
  • Thorough knowledge and demonstrated skills with MS Office; including intermediate to advanced EXCEL and intermediate access skills. Internal and customer computer applications a plus.

Auto Warehousing Company, including its subsidiaries, is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.



Job Posted by ApplicantPro

  • Administrative Specialist Iii-surgery Admin

    4 weeks ago

    Portland, United States Maine Medical Center Full time

    Under the general direction of a Vice President AND an AVP or Chief, performs a combination of administrative, project, and limited secretarial work for more than one executive. Work is diversified and delegated in the form of results expected, requiring independent decisions within a broad framework of practices and precedent. The position is expected to...

  • Pharmacy/central Fill Admin Support

    3 weeks ago

    Portland, United States Kroger Full time

    Provide administrative support and problem-solving assistance for the High-Volume Pharmacy team and Pharmacy stores. Demonstrate the company's core values of respect, honesty, Integrity, diversity, inclusion and safety.

  • Sales & Support Operations Assistant

    1 month ago

    Portland, United States One Up Solutions Northwest Full time

    Job DescriptionJob DescriptionSalary: Company Description Looking for a new, exciting opportunity with a growing company? We are a highly experienced group of technology experts that have been providing IT solutions and support to small and medium-sized businesses in the Portland Metro and surrounding areas for over 15 years. As a growing company we are...

  • Admin Asst to the Director of Admin Services

    1 month ago

    Portland, Oregon, United States David Douglas School District Full time

    POSITIONAdministrative Assistant to the Director of Administrative Services - ConfidentialLOCATIONDavid Douglas School District OfficeDATE POSTEDApril 10, 2024DATE CLOSESInternal Candidates: April 16, :00pm External Candidates: Open until filledPOSITIONSTART DATEAs soon as possible(Exempt / 12 months per year / About 260 days per year, Range B starting at...

  • System Analyst

    2 days ago

    Portland, United States eTeam Full time

    Client, Workday ,data mapping,Group Insurance Meet and coordinate with internal and external stakeholders to establish project scope, system goals, and requirementsDevelop, analyze, prioritize, and organize requirement specifications, data mapping, diagrams, and flowcharts for developers and testers to followProvide documentation of all processes and...

  • Data Entry Clerk

    1 month ago

    Portland, Oregon, United States Retriever Towing Full time

    We are seeking a detail-oriented and organized individual to join our team as a Data Entry Clerk.You will play a crucial role in supporting our accounting/payroll/admin department and ensuring the accuracy and efficiency of important informationDuties: Perform data entry and maintain accurate records of financial transactions Assist with scanning, filing...

  • SAP HANA Administration

    1 month ago

    Portland, United States eTeam Full time

    Require: SAP BASIS + HANA Admin Core competency: - SAP Basis: Implementation, Migration, Upgrades, Installations, Support< Work experience in minimum 2 areas is must> - SAP Solution Manager 7.1 and 7.2 - Database: SAP HANA, Oracle, MS SQL, MaxDB, DB2 < Work experience in minimum 2 databases is must> - Integration knowledge: SAP, third party product...

  • SAP HANA Administration

    6 days ago

    Portland, United States eTeam Full time

    Require: SAP BASIS + HANA Admin Core competency: - SAP Basis: Implementation, Migration, Upgrades, Installations, Support< Work experience in minimum 2 areas is must> - SAP Solution Manager 7.1 and 7.2 - Database: SAP HANA, Oracle, MS SQL, MaxDB, DB2 < Work experience in minimum 2 databases is must> - Integration knowledge: SAP, third party product...

  • Massage Therapist

    2 weeks ago

    Portland, United States Body Aware Massage Full time

    Body Aware Massage is looking for skilled LMTs to join our team! We are a therapist-owned holistic spa offering wellness and medical massage. We are a busy, established practice with a steady clientele and a supportive, collaborative team. Each therapist is encouraged to focus on their favorite modalities; however, the ability to do deep tissue is...

  • Manager of Clinical Rehabilitation

    6 days ago

    Portland, United States MaineHealth Care At Home Full time

    **Position Summary** - The Clinical Manager is responsible for the supervision and oversight of the care provided by licensed and certified team members, including registered nurses, licensed practical nurses, physical therapists, physical therapy assistants, occupational therapists, occupational therapy assistants, speech language pathologists, social...

  • Manager - Philanthropy - The Barbara Bush

    1 month ago

    Portland, United States Maine Medical Center Full time

    **_Join a fast-paced, mission-driven and goal-oriented team of fundraising professionals dedicated to ensuring that every child receives the very best family-centered care available anywhere._** The Barbara Bush Children’s Hospital Philanthropy Manager organizes and directs events and other fundraising initiatives that support the mission of Maine’s...

  • Family Medicine Physician

    3 days ago

    Portland, United States Praxis Health Full time

    Pacific Medical Group is a well-established primary care group with approximately 32 providers in 6 clinic sites throughout the greater Portland metropolitan area. Our neighborhood clinics have been a part of this community for many decades and throughout these years, we are proud to provide the highest quality care to multiple generations of families. Our...

  • Family Medicine Physician

    1 month ago

    Portland, United States Praxis Health Full time

    Pacific Medical Group is a well-established primary care group with approximately 32 providers in 6 clinic sites throughout the greater Portland metropolitan area. Our neighborhood clinics have been a part of this community for many decades and throughout these years, we are proud to provide the highest quality care to multiple generations of families. Our...

  • Remote Licensed Master Social Worker

    7 hours ago

    Portland, United States Headway - Design & Development Full time

    Are you a Licensed Master Social Worker - Clinical (LMSW-C) in Michigan looking to launch a private practice, or grow your existing practice?Headway supports thousands of mental health clinicians across the United States in our mission to rewire the mental healthcare system for access and affordability. We equip mental health practitioners with the tools and...

  • Remote Clinical Mental Health Counselor

    4 hours ago

    Portland, United States Headway - Design & Development Full time

    Are you a Clinical Mental Health Counselor (CMHC) in Utah in South Dakota looking to launch a private practice, or grow your existing practice?Headway supports thousands of mental health clinicians across the United States in our mission to rewire the mental healthcare system for access and affordability. We equip mental health practitioners with the tools...

  • Remote Licensed Independent Clinical Social Worker

    7 hours ago

    Portland, United States Headway - Design & Development Full time

    Are you a Licensed Independent Clinical Social Worker in Private or Independent Practice (LICSW-PIP) in Alabama looking to launch a private practice, or grow your existing practice?Headway supports thousands of mental health clinicians across the United States in our mission to rewire the mental healthcare system for access and affordability. We equip mental...

  • Remote License Professional Counselor of Mental Health

    6 hours ago

    Portland, United States Headway - Design & Development Full time

    Are you a License Professional Counselor of Mental Health (LPCMH) in South Dakota in South Dakota looking to launch a private practice, or grow your existing practice?Headway supports thousands of mental health clinicians across the United States in our mission to rewire the mental healthcare system for access and affordability. We equip mental health...

  • Family Medicine Physician

    3 days ago

    Portland, United States Praxis Health Full time

    Pacific Medical Group is a well-established primary care group with approximately 32 providers in 6 clinic sites throughout the greater Portland metropolitan area. This suburban, neighborhood clinic is deeply rooted in the community of Beaverton and over the years, our physicians have provided exceptional care to several generations of families. You will...

  • Family Medicine Physician

    1 month ago

    Portland, United States Praxis Health Full time

    Pacific Medical Group is a well-established primary care group with approximately 32 providers in 6 clinic sites throughout the greater Portland metropolitan area. This suburban, neighborhood clinic is deeply rooted in the community of Beaverton and over the years, our physicians have provided exceptional care to several generations of families. You will...

  • Oracle WebLogic/Fusion Middleware Administrator

    7 days ago

    Portland, United States Stantec Full time

    Grow with the best. Join a smart, creative, and inspired team that works behind the scenes to support operational excellence. Our functional services teams (FSTs) provide services to 28,000 employees in over 350 locations worldwide. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company...