AP/AR Clerk II

Reports To: Chief Financial Officer
FLSA Status: Exempt

The Financial Specialist is responsible for managing the company’s accounts receivable and payable functions, ensuring accurate and timely processing of invoices and payments. This role involves maintaining financial records, resolving discrepancies, and collaborating with other departments to support financial operations.

Key Responsibilities:

• Accounts Receivable:
  • Generate and send out invoices to customers including the use of AIA billing documents
  • Monitor and follow up on outstanding receivables.
  • Record payments and reconcile accounts.
  • Resolve billing issues and discrepancies with customers.
  • Management of new customer application and set up
• Accounts Payable:
  • Process vendor invoices and ensure proper documentation and approval.
  • Resolve discrepancies by collaborating with other departments
  • Issue timely payments to vendors
  • Reconcile vendor statements and resolve any discrepancies.
  • Maintain accurate records of all transactions.
• Financial Record Keeping:
  • Maintain and update financial records in accounting software.
  • Ensure compliance with company policies and financial regulations.
  • Assist in month-end and year-end closing processes.
• Collaboration and Communication:
  • Work closely with the finance team to ensure accurate financial reporting.
  • Communicate effectively with internal departments and external vendors/customers.
  • Provide support during audits and financial reviews.
• Opportunities for Growth:
  • Take on additional responsibilities and projects to expand skillset.
  • Demonstrate leadership, problem-solving and cross-department collaboration abilities to advance into higher-level roles within the finance department.

Qualifications:

• Bachelor’s degree in accounting, Finance, or a related field.
• Proven experience in accounts receivable and/or accounts payable roles.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with integrity.

Preferred Skills:

• Experience with ERP systems.
• Strong problem-solving skills and ability to work independently.