CAHOOTS Office Manager

3 weeks ago

Eugene, United States White Bird Clinic Full time
Job DescriptionJob Description

CAHOOTS Office Manager

Agency Summary:

It takes a wide range of amazing people to achieve the mission of White Bird Clinic and to be successful in the work that we do. We provide compassionate, humanistic healthcare and supportive services to individuals in our community, so everyone receives the care they need.

Our priority is to serve people who are unserved, underinsured, disabled and/or homeless. Do you possess qualities and behaviors that foster collaboration, patience, empathy, and humor while utilizing stress reduction techniques for the self and others, remaining level-headed, and have a tolerance for ambiguity?

Can you approach challenging situations in a positive and creative way? If yes, please apply and tell us how

Position Summary:

Ensures smooth and efficient administrative operations within the Crisis department. The Office Manager is responsible for maintaining all Crisis program records and files, performing data entry, report generation, drafting program correspondence, and creating and processing department invoices. The Office Manager also collaborates across the agency and participates in interagency meetings with stakeholders, and tracks grant expenditures to ensure compliance with grant requirements.


Position Responsibilities

Maintain all Crisis program records and files, ensuring compliance with agency policies, procedures, and professional best practice standards.

Perform data entry and generate reports, contributing to the department's operational efficiency.

Draft program correspondence to clients and community agencies and maintain comprehensive

documentation within the department.

Create and process department invoices, ensuring financial accuracy.

Participate in interagency meetings and collaborate with applicable stakeholders to foster strong relationships.

Track miscellaneous small grant expenditures and adhere to compliance standards with grant requirements.

All other duties as assigned.


Required Qualifications

  • High school diploma/GED
  • At least one (1) years' experience in a front office or office administration role.

Preferred Qualifications

  • Excellent organizational skills with the ability to manage multiple tasks efficiently.
  • Ability to think independently and solve problems effectively.
  • Maintain a high level of discretion and confidentiality given the sensitive nature of the data handled.
  • Strong written and interpersonal communication skills with the ability to interact effectively with people representing a diverse background economically and educationally.

Equal Employment Opportunity

White Bird Clinic is proud to be an Equal Opportunity/Affirmative Action Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. White Bird Clinic hires and promotes people based on their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that fosters trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law. White Bird Clinic will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws. For more

Applicants wishing to view a copy of White Bird Clinic's Affirmative Action Plans, or applicants requiring reasonable accommodation to participate in the application and/or interview process, please contact us at hr@whitebirdclinic.org.

Studies have shown that women and people of color are less likely to apply for jobs if they don't meet every one of the qualifications listed. We are interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job, and believe you would be the best fit, we encourage you to apply. Please use your cover letter to explain how you will accomplish parts of the job for which you have less experience.


Compensation Details:

This is a non-exempt position with target starting base compensation of $18 per hour, paid on a bi-weekly basis.

In addition, this position qualifies for a competitive health and welfare package and generous paid time off opportunities.


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