Surgery Coordinator

Our Vision is to be the best choice for healthcare in our community

Job Description

Job Title: Surgery Coordinator

Dept.: Orthopaedics

Reports to: Office Supervisor

Job Summary: Assists providers and manages clinical functions in the department Manages and coordinates the surgical/procedural process for the patients. Faced paced Ortho practice.

WHAT DOES FMC HAVE TO OFFER ITS EMPLOYEES?

We offer a wide choice of compensation and benefit programs that are among the best. From competitive salaries to retirement plans. We make every effort to take care of the people who make our company great.

• Gives you an employer that you will have pride in working for
• Provides excellent training programs and opportunities for growth
• Offers Medical Benefits including:
  • Employer Contributions to HSA high deductible plan
  • Discounts at our medical facilities
  • Cigna Open Access OAPIN & OAP plans
• Supports Incentive based Wellness Programs
• Offers company sponsored Life Insurance with buy-up provisions
• Provides Dental, Vision, Long and Short Term Disability, Accident & Illness policy options
• Supports Paid Time Off and Holidays
• Gives generous 401K plan with annual 3% Employer contribution after one year of employment
• Values and appreciates its employees
• Boasts a reputation for superior health care and quality service

Essential Functions of the Position:

• Handles patient calls:
  • Returns messages
  • Notifies patients of test results and instructions from provider
  • Schedules follow up appointments
  • Makes follow up calls to check on patients post procedure as indicated by provider or office protocol
• Distributes, reviews, and teaches patient education
• Prepares charts
  • Acquires all medical records necessary for visit
  • Makes sure all ordered tests and studies have been performed and results are present before the date of the scheduled visit
• Coordinates inpatient consults, surgeries, procedures, pre-operative testing, surgical clearance, and post-op visits for provider
  • Manages the hospital list of patients, assigns patients to provider
  • Ensures all consults are performed
  • Adds on procedures and testing for the day as ordered
  • Prepares referrals and obtains authorizations for Managed Care patients and documents them in Intergy
  • Forwards the authorization to the hospital
  • Obtains approval from the PCP for requested authorizations
  • Schedules appointments, procedures and surgeries
  • Notifies patients of the appointments
  • Forwards clinical data and records to the scheduled facility
  • Notifies provider and patient of denied requests for authorization
• Coordinates admissions with provider and facilities
  • Coordinates equipment and/or surgical venders; i.e.: device reps
  • Prepares patient packet for provider at the facility
• Manages and coordinates provider's surgery schedule and ensures all surgery patients on the schedule and ready
• Relieves other staff members and covers their position as needed

Additional Responsibilities:

• Maintains an organized and clean work area
• Participates in maintenance of clinical supplies
• Performs other incidental and related duties as required and assigned

Physical and Mental Demands:

• Travel to multiple locations
• Normal physical ability; able to sit for long periods
• Normal concentration and normal complexity of decision making
• High level verbal and written communication skills
• Above average ability to manage multiple tasks simultaneously

Occupational Exposure:

• Low risk exposure to bloodborne pathogens and chemical hazards

Job Qualifications:

• High school graduate or GED equivalent
• Strong customer service orientation
• Excellent interpersonal and communication skills
• Good working knowledge of medical terminology
• Strong computer skills
• Ability to work in a fast paced environment and comfortable multi-tasking

We are an Equal Opportunity Employer and make employment decisions without regard to race, gender, disability or protected veteran status