Parish Business Administrator
3 weeks ago
Ministerial Character
The Pastor is the visible principle and foundation of unity in the parish of Sacred Heart Catholic Church which the Bishop has entrusted to him. He makes Christ’s mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He entrusts various responsibilities to them.
Positions employed at Sacred Heart Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.
Job Summary:
The Parish Business Administrator (PBA) is responsible for overseeing the day-to-day operations of the parish, collaborating with the Pastor to oversee parish finances, human resource needs, facility repairs and projects, maintaining accurate financial records, and assisting the Pastor in managing the assets of the parish. This position reports directly to the Pastor and operates with some latitude for the use of independent judgment and initiative.
Essential Job Duties:
? As an integral part of your ministry for the Church as carried out in this position, support and uphold the faith and morals of Catholic ministry and the mission of Sacred Heart Catholic Church in both your professional and personal life.
? Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
? Spend fifteen minutes during each workday in prayer before the Tabernacle.
? Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
? Work with the pastor to ensure the human resource needs of the parish staff are met.
? Work with the pastor to formulate, maintain, and execute the parish budget.
? Maintain accurate financial records for all financial transactions.
? Manage regular weekend parish collections as well as any special collections.
? Plan and Coordinate parish and diocesan fundraising activities in cooperation with the pastor.
? Provide financial reports to the Finance Council and attend Finance Council meetings.
? Manage bank deposits and monthly reconciliation of accounts.
? Oversee facility scheduling, repairs, routine maintenance, custodial needs, and other facility projects.
? Management of parish building keys.
? Manage HEB, Walmart, and parish credit cards and management of cash donations and rentals received in the office, (i.e. memorials, flowers, etc.)
? Oversee vendor agreements, contracts, and payments in collaboration with the Pastor.
? Order necessary liturgical and office supplies.
? Ensure that the Information Technology needs of the parish are met.
? Ensure that all employees are paid in a timely and accurate manner and all federal payroll taxes are paid correctly and on time.
? Ensure that all parish bills are paid in a timely and accurate manner.
? Respond to all diocesan requests for information, reports, and compliance checks in a timely, efficient, and accurate manner.
? Manage incoming and outgoing parish mail.
? Answer phone calls and assist visitors when the Front Office Manager is unable.
? Actively participate in the Parish Core Team meetings and initiatives.
Requirements:Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed namely:
? Knowledge of basic accounting practices.
? Knowledge of diocesan policies and procedures as it pertains to the financial management and administration of a parish.
? Skill in using office equipment (e.g. copiers, fax machines, telephone systems, laminating machines, postage meters, etc.)
? Skill in using computers and related software applications (e.g. word processing software, spreadsheets, email, databases, WeShare, Publisher, Quick Books, etc.).
? Must have good interpersonal skills.
? Must have the ability to learn new software programs as needed.
? Ability to establish and maintain effective working relationships with Sacred Heart Catholic Church staff, clergy, peers, and laity.
? Ability to provide excellent customer service to internal and external customers.
? Ability to honor and maintain confidentiality.
? Ability to maintain respect at all times.
? Ability to work with and lead a highly diverse membership base.
? Ability to work outside normal business hours including holidays and weekends.
? Ability to follow instructions furnished in verbal or written format.
Minimum Qualifications:
Education and Training:
? Bachelor’s degree from an accredited American college or university (or equivalent in a foreign country)
Experience:
? Two (2) years or more wage earning, related work experience
Language:
? English (proficient in conversing, reading, and writing)
Catholic Requirement:
? Must be a practicing Roman Catholic in good standing.
Licenses/Certifications:
? Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
? Valid Texas driver’s license.
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