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Coordinator, Safe Environment
4 months ago
General Position Summary: This individual, under the direction of the Business Manager provides and maintains the day-to-day Administrative duties of the Safe Environment Program.
Principal Accountabilities:
- Attends Diocesan meetings on Safe Environment programs/issues on behalf of the Parish.
- Updates and maintains Safe Environment database records, including criminal background checks, code of conduct compliance, filing system and required training.
- Coordinates the scheduling of parish facilitated training programs.
- Provides Safe Environment materials and support to the parish volunteers, Safe Environment training facilitators and staff.
- Recruits and recommends new parish volunteer facilitators, pending pastor approval.
- Notifies ministry supervisors of current volunteers retraining needs via email and/or direct mail, when their eligibility date is within 60 days of expiration.
- Coordinates the Parish Safe Environment Program with the Diocesan Safe Environment Staff.
- Supports the parish's compliance effort for the annual audit of the Safe Environment Program.
- Conducts routine monitoring of the database for the current eligibility status for ministry and coordinates the Safe Environment training program.
- Responsible for all other projects, tasks, etc., as assigned.
Typical Decisions and/or Recommendations Made in This Position:
- Support volunteers in their Safe Environment process
- Create process that is easy for volunteer to access, understand, and initiate.
- Create communication and expectation process for prospective volunteer/volunteer leader to receive communication on key steps in the process.
- Establish and clearly communicate turnaround expectations on key steps of process.
Supervision Given and/or Received:
- Business Manager
Internal Contacts:
- St. John the Apostle Parish Staff, Parishioners, Volunteers
External Contacts:
- Diocesan contacts for Safe Environment
Working Conditions and/or Physical Requirements:
- This position works in a typical office environment subject to stress due to the evolving and quickly expanding business needs of the Parish
- Ability to set and preform computer work for lengthy periods
- Able to access and maintain centralized departmental files. Involves extending arms, bending, and reaching files stored in multiple places and levels.
- Significant amount of time spent regularly answering and speaking on the telephone providing support and service to the parish while problem solving internally and externally.
- Data entry via computer keyboard that requires repetitive and frequent hand and wrist movements
Travel Requirements:
- Some travel required, up to 5 %.
Education and Experience Preferred:
- Associates degree preferred with at least 1 – 2 years of administrative experience.
- High level of competence with Microsoft Office Suite.
- Good communication skills.
Knowledge and Skills Preferred:
- Must be a practicing Catholic in good standing with knowledge of Catholic Church organization and function.
- Bilingual Preferred
- Ability to maintain the highest degree of confidentiality and professional discretion.
- Proficient and professional in both oral and written communication in English.
- Excellent telephone and interpersonal skills; ability to interact competently and compassionately with those who call or visit the department as well as with parish staff and volunteers
- Ability to organize and multi-task.
FLSA Designation: Non-Exempt
Job Grade: Part Time