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Analyst AP 2
2 months ago
The Accounts Payable Analyst’s duties include processing invoices for payments, past due invoice follow up via internal resources, performing weekly and monthly duties assigned, as well as ad hoc requests and analysis as requested by management.
Position Responsibilities may include:
- Perform data entry, inquiries, payment processing, and analysis using multiple software solutions and platforms which facilitate electronic processing of invoices
- Monitor and resolve exceptions to meet daily KPIs using the OnBase platform including Brainware
- Work in the ERP system (Infor XA) for Daikin Manufacturing and (Mincron) for Daikin Distribution
- Work in other AP invoice Portals: Coupa/Daikin G-1/SupplierNet/ Misc. Vendor Uploads/ERS & Consignment
- Inquiries/entries into Payment Portals: MUFG Bank/FIS Global/Intracompany Netting account
- Communicate with Procurement or non-PO Approvers to troubleshoot / facilitate / streamline processing.
- Knowledge of and efforts made to communicate/enroll vendors in electronic payment methods: ACH/Vcard
- Communicate to internal/external customers via dedicated e-mailbox inquiry addresses
- Enroll vendors in AP Vendor Portal for payment status inquiries
- Communicate with internal and external customers to improve invoice processing and migrate to electronic payments
- Resolve payment issues as needed in a timely manner
- Work with suppliers to improve quality of electronic invoices where needed.
- Process invoices accurately and in a timely manner
- Match accounts payable invoices with purchase orders, research discrepancies, and process in a timely and accurate manner
- Seek clarification and/or information as needed to accurately enter accounting data
- Compile and sort source documents, such as invoices, statements and checks
- Collaborate with Procurement and Receiving as needed to resolve exceptions
- Maintain standard of service level in response time to internal and external customers
- Use various excel queries to research and resolve exceptions in the ERP system
- Reconcile vendor statements using V-lookup function
- Perform various tasks including computing, classifying, recording, and verifying numerical data for use in maintaining transaction level detail in accounting records.
- May serve as a resource to others with less experience
- Work on other Accounts Payable Projects as directed
Nature & Scope:
- Applies practical knowledge of job area typically obtained through advanced education and work experience
- Encouraged to seek continuous improvements
- Performs a range of mainly straightforward assignments
- Works independently with general supervision
- Problems faced are difficult but not typically complex
Knowledge & Skills:
- Proactive and willingness to contribute to process improvements
- Effective communication skills both verbal and written including business acumen
- Proven organizational and time management skills
- Ability to multi-task and willingness to learn new skills
- Proficiency with MS Office Word and Excel (Pivot tables and V-lookup)
- High level of attention to detail and accuracy
- Team oriented person who can problem solve and identify root cause of problem and take preventative action
- Ability to work effectively in a high growth environment and a rapidly changing organization
- Ability to communicate (read, write and speak English) effectively, professionally and friendly in a business environment
- Perform assigned work in accordance to company policies, procedures and internal controls
- Demonstrate basic PC skills and input data into ERP system
- Demonstrate basic organizational and time management skills
- Take directions and display a willingness to learn
Competency:
Experience:
- 1-2 years of related experience and/or training in Accounts Payable
- Proven experience using Excel to import/export and analyze data, use formulas, V-look-up, create Pivot tables, Graphs. etc
Education/Certification:
- HS diploma or GED equivalent required.
- AA/AS Degree preferred.
People Management: No
Physical Requirements / Work Environment:
- Must be able to perform essential responsibilities with or without reasonable accommodations
Reports To:
- Supervisor, Accounts Payable
The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.
