Assistant Project Manager

2 weeks ago

Cincinnati, United States Hotel Rehabs Full time
Job DescriptionJob Description

Who you are:

  • A client focused up and coming leader in construction project management that has the determination to be a leader of one of the fastest growing private construction companies in America.
  • An eager and focused individual with the drive to support fast-paced hotel renovation and construction and learn the facets of negotiating every angle of the full scope of the project.
  • You are a suave and determined negotiator, who can facilitate relationships amongst various internal and external stakeholders.
  • You keep exacting records, with an eye toward presentation and accessibility of information.
  • You anticipate scheduling and budgetary conflicts and initiate solutions.
  • An individual with a background in hotel, commercial, tenant improvement, or retail construction experience, who is looking to take the next step in their upward trajectory in project management.

Who we are:

Energetic, motivated, highly skilled hotel renovation experts that deliver major transformations of branded hotels (Hilton, Marriott, IHG) across the United States. We are a team of like-minded people that work together to carry the title of one of the fastest growing companies in America (Inc. 5000).

What we offer:

  • Industry-leading healthcare; Dental; Vision; Flexible Spending Account
  • 401(k)- fully matched and fully vested
  • Generous time-off; Team-building events; Travel incentives; Matching charitable donations and opportunities for volunteerism.

The Assistant Project Manager is part of all aspects of a project, from pre-construction through project closeout and actively supports the project team.  The APM takes direction but is comfortable acting independently to ensure project success. Having an expert understanding of the scope and the project status, the APM ensures the details are followed up on.  The APM enables the PM and the Field through contributions and ownership of their roles and responsibilities.  As the APM evolves their understanding of the project process and demonstrates excellence, the APM evolves to having near autonomous execution of projects with PM oversight and guidance. 

Desired Skills and Abilities:

Client & Team

  • Be an integral team member of the project management and field team
  • Monitor and support regular meetings with hotel ownership
  • Establish and maintain credibility as a key project member to the client

Project Planning

  • Change management
    • Monitor/identify, manage and resolve/escalate field issues
    • Coordinate related change orders with in-field management, subs and ownership
    • Ensure understanding of SOW changes through project process
  • Schedule
    • Monitor key metrics, milestones to ensure quality and schedule is maintained
    • Assist with schedule setup process, updates and publications
  • Room out of order (ROO) and Phasing
  • Coordination
    • Support project during pre-con, active con and closeout by ensuring appropriate coordination is maintained based on project needs

Subcontractor Management

  • Buyouts
    • Draft SOW document and meticulously ensure all scope is communicated/clarified
    • Assist with Building Connected to source, vet sub-contractors relaying scope, schedule
    • Maintain awareness of and ensure sub compliance (W-9’s, COI, licenses, lien release)
    • Ensure proper sub team is coordinated for project success, kick-off, contracts
    • Maintain on-going sub relationships through regular contact within project
  • Issue Resolution
    • Own the understanding of SOW, PIP, plans and issue resolution
    • Work with subs, field team to identify, understand and resolve field issues
    • Project related issue resolution/research as needed by PM
  • Payments
    • Field and coordinate payment inquiries and resolution where needed by PM
    • Within budget limits, review payments to vendors and subs following current process/compliance while resolving issues
    • Understand relationship between budgets, ERP and the BvA submission

Log Setup & Management

  • Submittals
  • RFI’s
  • CO’s
    • Monitor, manage submission and follow up on RFI’s, submittals
    • Produce and distribute logs for Submittals, RFI’s, CO’s per SOPs

Take-Off & Take Off Verification

  • Comprehensive understanding of take-off process
  • Advanced understanding and usage of Bluebeam for take-offs
  • Support of necessary take offs for Pre-Con and SOW needs following SOP

PM Project Support

  • Support weekly and monthly updates for client distribution
  • Communicate with designer, architect, and procurement vendors and/or employees
  • Relay and maintain organized records to project team
  • General project support where needed

Manage Construction & Hotel Brand Compliance

  • Establish foundational understanding of brand standards and design scheme requirements
  • Ensure understanding of relationships to hotel brand standards, PIP, and SOW
  • Establish foundational understanding of ADA requirements

Competencies:

  • Impeccable communication skills
  • Excellent client management
  • Comfortability in high pressure situations while continually progressing
  • Maintain high morale among subcontractors and employees
  • Extremely detail-oriented with communication skills at the utmost level
  • Experience using PlanGrid and/or other construction software

Requirements:

  • Bachelor’s degree in Construction Management, Engineering, Architecture or similar experience
  • 2-3 years of construction project management experience and/or tenant improvement experience
  • Proficiency in Microsoft Office and Excel
  • Ability to travel up to 25% in the role
  • Experience in traveling construction groups preferred
  • Experience with PlanGrid and Bluebeam preferred

Hotel Rehabs, LLC is a boutique general contractor that specializes in transforming major branded hotels (like Hilton, Marriott, and IHG) throughout the United States. We are a tightly knit, dedicated force that delivers quality results on time and on budget. We are looking for proven, like-minded construction professionals with hotel renovation experience to join our team. We offer competitive salaries, benefits (including immediately matched and vested 401k and health benefits), a unique work environment, and the support necessary for success. We are looking for highly skilled, energetic, and motivated people to join our expanding team.

Hotel Rehabs is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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