Legal Assistant/Secretary

2 weeks ago


Jacksonville, United States Rubenstein Law, P.A. Full time
Job DescriptionJob Description

Company Overview

Rubenstein Law has been getting justice for personal injury victims since 1988.  Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners, 12 board-certified litigators, and over 400 supporting professionals.

Today, Rubenstein Law is recognized as a premier name in Personal Injury, representing clients in a variety of case claims, including auto injuries, slip and fall injuries, catastrophic injuries, premise liability, medical malpractice, child & birth injury, motorcycle accident cases, and traumatic brain injury (TBI) cases. Rubenstein Law's Mass Tort division represents clients nationwide in defective products, dangerous drugs, and chemical cases. 

With a strong reputation for success and billions of dollars won for clients, Rubenstein Law continues to grow to meet the needs of victims nationally. As the Firm expands, Rubenstein Law is committed to providing every single client with the excellent care and attention that has built the Firm's reputation and success. 

Job Summary

The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.

Responsibilities and Duties

  • Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.
  • Research and locate all possible Defendants and Insurance coverage.
  • Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.
  • Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.
  • Schedule and maintain Attorney’s calendar.
  • Attend client meetings with Attorney.
  • Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc. 
  • Preparing demands and closing statements.

Qualifications and Skills

  • One year minimum office experience.
  • Excellent customer service skills.
  • Strong multitasking skills, highly organized, and detail oriented.
  • Able to work at a fast pace with a heavy case volume (65-75 cases)

Benefits

  • Paid Time Off (PTO) plus 7-paid holidays
  • Staff and Attorney bonuses
  • Medical Benefits (Health, Dental, Vision, STD & LTD, and other medical coverages)
  • Group and Optional Life insurance
  • Employee Assistance Programs
  • 401(k) with company matching


#P2

Powered by JazzHR

MdZEml1NlY



  • Jacksonville, United States Cvercko & Associates, P.A. Full time

    Urgent hire for an afternoon legal assistant/secretary from 1:00 to 5:00 p.m. for civil litigation law firm that requires: - At least two years of experience working as legal assistant/secretary - Scanning, filing, organizing client documents - Team player, but also able to work independently - Excellent organization skills - Answer multiple phone lines -...

  • Legal Secretary

    4 weeks ago


    Jacksonville, United States VACO Full time

    Legal Secretary POST NUMBER: 407790 Apply return to results Vaco is hiring a Legal Secretary in downtown Jacksonville, FL. This is a full-time, direct hire opportunity in a fast-growing firm. Overview: Each secretary is assigned responsibility for the production of the work of lawyers. Secretaries are also responsible to the entire...

  • Legal Secretary

    3 weeks ago


    Jacksonville, United States VACO Full time

    Legal Secretary POST NUMBER: 407790 Apply return to results Vaco is hiring a Legal Secretary in downtown Jacksonville, FL. This is a full-time, direct hire opportunity in a fast-growing firm. Overview: Each secretary is assigned responsibility for the production of the work of lawyers. Secretaries are also responsible to the entire...

  • Legal Secretary

    3 weeks ago


    Jacksonville, Florida, United States VACO Full time

    Legal Secretary POST NUMBER: 407790 Applyreturn to results Vaco is hiring a Legal Secretary in downtown Jacksonville, FL. This is a full-time, direct hire opportunity in a fast-growing firm. Overview:Each secretary is assigned responsibility for the production of the work of lawyers. Secretaries are also responsible to the entire firm and may be required...

  • Legal Secretary

    1 month ago


    Jacksonville, Florida, United States VACO Full time

    Legal Secretary POST NUMBER: 407790 Applyreturn to results Vaco is hiring a Legal Secretary in downtown Jacksonville, FL. This is a full-time, direct hire opportunity in a fast-growing firm. Overview:Each secretary is assigned responsibility for the production of the work of lawyers. Secretaries are also responsible to the entire firm and may be required...


  • Jacksonville, United States Rolfe & Lobello, P.A. Full time

    Job DescriptionJob DescriptionLegal SecretaryWe are currently seeking a highly organized and detail-oriented individual to join our team as a Legal Secretary. The ideal candidate will be responsible for providing administrative support to our legal team and ensuring the smooth operation of our office.Responsibilities:• Assist attorneys with case...

  • Legal Assistant

    3 weeks ago


    Jacksonville, United States Rolfe & Lobello, P.A. Full time

    Job DescriptionJob DescriptionLegal Secretary/Assistant We are looking for a full time, in-office specialized Legal Secretary/Assistant to undertake a variety of administrative and clerical tasks. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency.Legal Assistant/Secretary...


  • Jacksonville, United States Gillette Law, P.A. Full time

    Job DescriptionJob DescriptionLegal Secretary Job SummaryWe are looking for an exceptional Legal Secretary to streamline the day-to-day functions of our personal injury/probate guardianship law firm. You will be responsible for scheduling meetings and appointments, setting deadline reminders, maintaining case files and inputting data into our system, and...


  • Jacksonville, United States Farah & Farah, P.A. Full time

    Overview: Farah & Farah is committed to being the premier personal injury law firm in Southeast GA and throughout Florida by guiding our valued clients through the complex legal system to deliver justice for those who need it most. **Our Mission - Relentless dedication to justice for our clients, delivered with uncompromising support, professionalism, and...


  • Jacksonville, United States Rubenstein Law, P.A. Full time

    Job DescriptionJob DescriptionCompany OverviewRubenstein Law has been getting justice for personal injury victims since 1988.  Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners, 12 board-certified litigators, and over 400 supporting professionals.Today, Rubenstein Law is recognized as a...


  • Jacksonville, United States Rubenstein Law, P.A. Full time

    Job DescriptionJob DescriptionCompany OverviewRubenstein Law has been getting justice for personal injury victims since 1988.  Founder Robert Rubenstein and CEO Nicole Armstrong have grown Rubenstein Law to over 50 Attorneys, including 20 Partners, 12 board-certified litigators, and over 400 supporting professionals.Today, Rubenstein Law is recognized as a...


  • Jacksonville, United States Spherion Full time

    Spherion Jacksonville is looking for an Entry Level Legal Secretary for a law firm in downtown Jacksonville.Responsibilities:- Provide support to multiple Attorneys- Backup for receptionWorking hours: 8:00 AM - 5:00 PMSkills:- Highly organized- Detail oriented- Experienced with MS Office- Experience with iManageEducation:High SchoolExperience:1-4...


  • Jacksonville, FL, United States Spherion Full time

    Spherion Jacksonville is looking for an Entry Level Legal Secretary for a law firm in downtown Jacksonville. Experienced with MS Office - Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the...

  • Legal Assistant

    7 days ago


    Jacksonville, United States US Internal Revenue Service Full time

    **Duties**: The mission of the Office of Chief Counsel is to serve America's taxpayers fairly and with integrity by providing correct and impartial interpretation of the internal revenue laws and the highest quality legal advice and representation for the Internal Revenue Service. The Associate Chief Counsel, Finance and Management (F&M) organization...


  • Jacksonville, FL, United States Spherion Full time

    Spherion Jacksonville is looking for an Entry Level Legal Secretary for a law firm in downtown Jacksonville. Responsibilities: - Provide support to multiple Attorneys - Backup for reception Working hours: 8:00 AM - 5:00 PM Skills: - Highly organized - Detail oriented - Experienced with MS Office - Experience with iManage Education: High School ...

  • Unit Secretary

    1 month ago


    Jacksonville, United States Encompass Health Full time

    Job DescriptionJob DescriptionThe Unit Secretary is responsible for: - Supporting the functions of the nursing unit by performing primarily clerical duties. - Serving as a resource for patients, families, physicians, staff and visitors who may approach the nursing station. - Coordinating the flow of the unit to enhance the delivery of safe, quality patient...

  • Unit Secretary

    3 weeks ago


    Jacksonville, United States Encompass Health Full time

    Job DescriptionJob DescriptionThe Unit Secretary is responsible for: - Supporting the functions of the nursing unit by performing primarily clerical duties. - Serving as a resource for patients, families, physicians, staff and visitors who may approach the nursing station. - Coordinating the flow of the unit to enhance the delivery of safe, quality patient...

  • Legal Secretary FL

    3 weeks ago


    jacksonville, United States Chris Johns Law Group Full time

    I am a one man plaintiffs PI firm that is seeking an assistant or paralegal with a minimum of 3-5 years of legal experience working at a Plaintiff's PI firm and/or an insurance defense firm. I will not hire a person that jumps from job to job, law firm to law firm. It's an excellent, professional and comfortable work environment. 


  • Jacksonville, Florida, United States Assistant Secretary for Housing-Federal Housing Commissioner Full time

    SummaryThis job is located in the Department of Housing and Urban Development, Asst Secretary for Housing-Federal Housing Commissioner.Position Open to:Internal candidates from the agency, specifically current federal employees of this agency.Agency's DescriptionThis job targets current HUD employees who qualify as Status Candidates or are on a Veterans...

  • Unit Secretary

    1 month ago


    Jacksonville, Florida, United States HCA Healthcare Full time

    Description IntroductionLast year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Unit Secretary with HCA Florida Memorial Hospital you can be a part of an organization that is devoted to giving back HCA Florida Memorial Hospital is located in Jacksonville FL.BenefitsHCA Florida Memorial Hospital, offers a...