Parish Secretary

The mission of the Roman Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the world. In the faithful pursuit of this mission, the Archdiocese is seeking a Parish Secretary for St. Thomas the Apostle Parish. The Parish Secretary reports to and performs general secretarial support for the Pastor to include: typing, establishing/maintaining database for mailing lists and reports, managing telephone calls, maintain office calendar, maintain weekly parish bulletin, handling correspondence and document preparation, scheduling meetings and events, manage office inventory/purchasing and other office duties.

Duties and Responsibilities

• Provides receptionist services for the office
• Records clear and accurate messages
• Handles routine questions about policies
• Greets and meets visitors
• Provides secretarial and clerical services to the Pastor
• Prepares regular and bulk mailing
• Screens incoming mail
• Distributes mail and other related material
• Maintains filing system
• Manages office inventory of general supplies
• Provides recordkeeping services for the office
• Maintains records for the office (e.g. directory, mailing list, events calendar, check requests, etc.)
• Manages parish database
• Coordinates and schedules volunteers in the office.
• Manages parish website and social media outlets
• Oversees parish bulletin
• Opens and closes the office

Qualifications

Required Education and Experience

Must be a practicing Catholic, High School diploma required, 3 to 5 years’ administrative experience required.

Knowledge, Skills, and Abilities

Type 50+ wpm. Candidates must have the ability to communicate effectively both orally and in writing as well as excellent organizational and people skills. Advanced skills in MS Office (Word, Excel) required and knowledge of CMS (Church Management Solutions) software a plus.

Work Environment

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work

This is a part time position.

Please send resumes to: MullinsR@adw.org