Current jobs related to Admin Asst/Receptionist - Painesville - RANPAK

The Receptionist provides administrative functions and activities through the ACOE to ensure efficient operations of the departments/offices. Supports ACOE through a variety of tasks related to organization. This position will be at the reception desk on Mon through Fri in addition to the administrative functions of the role.

Essential Duties & Responsibilities

• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Perform clerical duties such as filing, typing and copying documents.
• Contributes to team effort by accomplishing related results as needed.
• Prepare routing correspondence including letters via UPS, Federal Express, USPS.
• Retrieves messages from voice mail and forwards to appropriate personnel. Answers questions about organization and provides callers with address, directions, and other information.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access, issues pass, and personal protective equipment when required.
• Maintains welcome sign and front lobby.
• Receives, sorts, and routes mail, and maintains and routes publications when required.
• Maintains mailroom equipment (Pitney Bowes).
• Posts outgoing mail and records departmental postage use.
• Takes outgoing mail to post office or box as required.
• Maintains and organizes front desk supplies, mailroom supplies, including postage.
• Creates and prints memos, correspondence, reports, and other documents when necessary.
• Ensures security of lobby/reception area.
• Performs all other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Demonstrated knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).
• Organizational, time management and reporting skills.
• Ability to work well under pressure and priority situations.
• Professional demeanor.
• Reliable - meets deadlines.
• Team player.

Supervisory Responsibilities

None

Work Environment

Moderate noise (examples: business office with computers and printers, light traffic)

Equipment Used

Typical office equipment, computer, phone, fax, copier