Bid Coordinator

BID COORDINATOR

JOB TITLE: Bid Coordinator

EMPLOYER: Transylvania Flooring Professionals

DEPARTMENT: Office

REPORTS TO: Project Manager

EFFECTIVE DATE: December 2023.

SUMMARY: Transylvania Flooring Professionals is a leading commercial flooring installation company specializing in polished concrete, epoxy installation, tile, and ceramic installations. With our commitment to exceptional craftsmanship and customer satisfaction, we have established a formidable reputation in the industry. As we continue to grow, we are seeking a highly motivated and organized Bid Coordinator to join our team.

DUTIES AND RESPONSIBILITIES:

• Collaborate with the sales and project management teams to prepare and submit bids for commercial flooring projects.
• Conduct thorough analysis of bid requirements, project specifications, and blueprints to develop accurate and competitive proposals.
• Coordinate and communicate with vendors, subcontractors, and suppliers to gather pricing and necessary documentation.
• Review and evaluate bid documents, contracts, and purchase orders to ensure accuracy and compliance.
• Maintain bid logs, track project timelines, and update internal databases with relevant bid information.
• Assist in preparing presentation materials for client meetings and participate in bid clarification meetings as required.
• Manage multiple bid submissions concurrently, ensuring timely completion and adherence to deadlines.
• Collaborate with various departments to ensure all bid-related documents and requirements are fulfilled.

QUALIFICATIONS:

• Previous experience as a Bid Coordinator, Estimator, or in a similar role within the construction or commercial flooring industry is preferred.
• Strong understanding of bidding processes, project specifications, and blueprints.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in bid preparation and documentation.
• Proficiency in using bidding software and tools, as well as MS Office Suite.
• Excellent communication and interpersonal skills to collaborate with internal teams, clients, and subcontractors.
• Ability to work independently and as part of a team, with a proactive and problem-solving mindset.
• Knowledge of polished concrete, epoxy installation, tile, and carpet installations is a plus.

COMPETENCIES:

• Problem Solving - Identifies and attempts to resolve problems in a timely manner; Works well in group problem solving situations.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.