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Admin Assistant

3 months ago

Kansas City, United States KSI Full time
Job DescriptionJob DescriptionSalary: $20/hour or DOE

Our client is a boutique law firm located in Lenexa, Kansas. They are seeking a detail-oriented and proactive Part-Time Administrative Assistant to support their Estate Planning legal team. This role involves performing various administrative tasks to ensure the smooth operation of our office and assist in delivering exceptional service to our clients.


Work Hours:

  • Part-time position:  15 to 20 hours per week, Monday through Friday, between the hours of 9:00 AM - 3:00 PM - but flexible around standard work hours.

Compensation:

  • Competitive hourly rate based on experience.


Key Responsibilities:

  • Client Interaction: Greet clients, answer phone calls, and respond to emails with professionalism and courtesy. Schedule and manage client appointments and meetings.
  • Document Management: Prepare, proofread, and file legal documents, correspondence, and other paperwork related to estate planning. Maintain and organize client files, ensuring accuracy and confidentiality.
  • Administrative Support: Assist attorneys with administrative tasks including calendar management and drafting correspondence. Handle routine office tasks such as photocopying, scanning, and faxing.
  • Office Organization: Manage office supplies and ensure that the office environment is orderly and welcoming. Coordinate with vendors and service providers as needed.
  • Data Entry: Input and update client information in our case management system with high attention to detail.
  • Communication and Project Coordination: Facilitate effective communication between team members and clients. Coordinate and track ongoing projects, ensuring that deadlines are met and tasks are completed in an organized manner.

Qualifications:

  • Education: High school diploma or equivalent required; Associate's degree or coursework in business administration or a related field preferred.
  • Experience: Prior experience in an administrative role, preferably in a legal or estate planning environment, is a plus.

Skills:

  • Excellent communication and interpersonal skills.
  • Strong organizational abilities and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
  • Ability to handle sensitive information with confidentiality.
  • Familiarity with legal terminology and document formatting is advantageous.