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Bilingual Receptionist

3 months ago

Brownsville, United States Octagon Consulting LLC Full time
Job DescriptionJob DescriptionThe purpose of the Receptionist is to provide administrative and secretarial support to a department/ division. The class is responsible for answering phone calls, assisting the public with pet adoptions, data entry, responding to public requests and inquiries, handling purchase orders, invoices, files, and inventory maintenance. The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
ESSENTIAL DUTIES AND RESPONSIBILITIES:· Creates, revises, and edits correspondence and documents such as memos, letters, invoices, reports, and/ or agendas.· Prepares and maintains purchase orders and invoices for payment.· Performs accounting functions such as balancing receipts and ledgers, making bank deposits and recording payments.· Provide property owner information to inspectors.· Schedules inspections for inspectors.· Maintains the departmental inventory of supplies.· Receives and redistributes incoming mail.· Answers 2-way radio.· Answers and redirects phone calls.· Issues permits and licenses.· Responds to customer inquiries and requests.· Assists with special projects.· Maintains and updates filing systems.· Performs data entry functions.
EXPERIENCE, COMPETENCIES AND EDUCATION:· Effective Communication· Time Management· Ethical Practice· Problem-Solving· Analytical Thinking· Customer Focus· Requires high school diploma or GED.· Valid Texas Driver’s License.· Requires a minimum of six months of work-related experience.
Physical Requirement:• Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis, or skill, adeptness, and speed in the use of fingers, hands, or limbs on repetitive operation electronic office machines or tools within moderate tolerances or limits of accuracy.