IP Paralegal

Intellectual Property Paralegal (Temporary to Hire)

UB Greensfelder LLP is a full-service, Am Law 200, super-regional law firm focused on exceeding client expectations and delivering superior, customized legal solutions. Created in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., the firm's 275 lawyers advise regional, national, and global businesses on a wide range of legal matters across more than 25 specialized practice and industry groups. UB Greensfelder has nine primary office locations, including Chicago; Cincinnati; Cleveland; Columbus, Ohio; Florida; New York; Southern Illinois; St. Louis; and Washington, DC.

UB Greensfelder currently has an opening for a Temp-to-Hire Intellectual Property (IP) Paralegal with 5+ years of experience for our Chicago-East or St. Louis office.

The ideal candidate will have proficiency in the following areas:

• Preparing, drafting, reviewing, and electronically filing patent documents (and preferably also trademark documents), preparing information disclosure statements, preparing assignment agreements, coordinating foreign filings, drafting letters, preparing office action shell responses, and monitoring status of IP portfolios.
• Assisting attorney by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; working closely with docketing group; monitoring docket reports and deadlines; assisting with docketing functions as needed; preparing status reports for internal and client use; and performing due diligence activities
• Coordinating monitoring and payment of annuities and maintenance fees, including client correspondences

The ideal candidate will have experience in the following areas:

• Representing attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Recording billable time for certain activities.
• Effective and regular maintenance and use of electronic and paper filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
• Ability to work independently with minimal supervision, set reasonable priorities and manage time and deadline driven workload.
• Working with multiple people across different offices that have different working styles.
• High attention to detail with data entry and auditing of Intellectual Property resources to resolve complex docketing issues.
• Communicating effectively and professionally with attorneys and staff, as well as clients.
• Prioritizing projects.
• Performing other job related duties as assigned.

Qualifications:

A high school diploma (or equivalent) is required and a college degree and/or paralegal certificate is preferred. Experience within the intellectual property group in a law firm or professional services environment preferred. 5+ years previous experience with IP docketing software program(s). Proficient in basic computer applications, strong data entry skills, and patent prosecution. Experience with Pattsy (or equivalent), NetDocs (or equivalent), and Microsoft Suite of products including Outlook, Word, and Excel.

All candidates remain highly confidential.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder places a high value on diversity and is committed to cultivating an equitable and inclusive environment where all of our employees can thrive. Candidates from diverse backgrounds are strongly encouraged to apply.

UB Greensfelder offers an outstanding benefit package which includes: medical/dental/vision, 401(k) with employer contribution, short and long term disability plans and life insurance. Additional perks include:

• Integration and formal mentor programs
• Seminar and CLE expenses
• Professional development hours and training programs
• Part-time and hybrid work options
• Paid Parental Leave and Parental Support Programs
• Domestic partner benefits
• Reintegration Program with ramp down/up periods
• Well-Being Program focusing on physical, financial, emotional and social health
• Business casual work environment