Receptionist and Switchboard | 26529

2 weeks ago

New York, United States Ricoh Full time
Job DescriptionJob Description

Summary

Manager Job Description:

Pay rate is $21.63 No Vax requirement but if a temp or ill, do not come to work call in to manager.

Candidates MUST have below skills:

• Experience Booking Meetings with Software (i.e. Rendezvous).

• Experience with ARC phone system.

• Manages well with high volume calls

•Has good communication with customers

• Corporate or Law Firm ExperienceThis customer is part of the screening process. Interviews will be Teams and possible on site.

Must be professional when interviewing and maintain professionalism at all times.

The process will be to interview based on all parties schedules so this could be a bit slower.receptionist will be sitting the majority of the time.

However, he or she will be checking the conference rooms in the morning.

The receptionist sometimes will be asked to join the team to move some tables and chairs in the main conference room called Tribeca.

No lifting at the receptionist desk. However, sometimes we move tables & chairs in the main conference room.

The receptionist would join the team and we will move these items as a team.

The receptionist needs to be presentable at all times. He or she must have excellent communication skills and interpersonal skills.

The receptionist needs to have the "can-do" attitude.

Professional and good spirt are soft skills that we are looking for.

Candidate must be very presentable.

He or she needs to have excellent communication skills and interpersonal skillsThe dress code is black pants, shirts and shoes.

Report to Venable LLP The dress code is black pants, shirts and shoes. no parking or validation all others use public transit​

​​​​​​​​​***Shift timings***

07:30 am to 04:30 pm (Mon to Fri)

Job Type: Temp to perm

Roles & Responsibilities

​Provides exceptional service to the business by greeting/assisting all visitors and answering and
transferring incoming calls from all over the United States.
JOB DUTIES AND RESPONSIBILITIES
- Greets the public.
- Assists applicants in completing applications.
- Distributes name badges to visitors, temporary employees, etc.
- Schedules meeting rooms for all.
- Answers and transfers calls from all over the United States.
- Participates enthusiastically in company and community service events.
- Performs light Administrative duties.
- Performs PC Support and Administrative duties as needed.
- Acts as a model for Vision, Values, and Mission.
- Builds professional relationships with customers and other teams.
- Responsible for the timely updates of the following: Company phone and speed dial lists, Brag
Board and Company Calendar.
- Responsible for updating the automated messaging center daily.
- Assists Administration or any other team when needed for various tasks (envelope labels, compiling
manuals, etc.).
- Responsible for ordering, maintaining and distributing promotional items for Promotional Store.
- Performs other duties as assigned.​

Minimum Qualifications

​- Requires high school diploma and 1+ years of prior experience. KNOWLEDGE, SKILLS AND ABILITIES - MS Office Suite experience is a plus, specifically Word and Excel. - Possesses excellent customer service skills. - Possesses ability to be flexible and work in a team environment. WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS - Typically works in an office environment with adequate lighting and ventilation, and normal range of temperature and noise. - Requires daily contact within the department. - Work has some occasional stress due to periodical or cyclical workload pressures. - Minimal physical effort is required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically weigh less than 10 lbs. (e.g., papers, - books, files and small parts, etc.). - Requires regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination).

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