Event Party Coordinator

4 weeks ago

Lexington, United States MJ Lexington OpCo LLC Full time
Job DescriptionJob Description

Join Our Team

Event Party Coordinator

Job Summary:

This sales support position is responsible for the pre-planning of birthdays, social events, and meeting functions held at the park. This position also assists the sales director and Party Manager on any administrative duties needed in the sales office. This person will be responsible for any incoming birthday party requests via phone calls or website bookings. This person will oversee the execution and guest experience of birthdays, company events, and any other functions being held at the park. They will also assist the operations team on day of duties needed to execute events.

Accountabilities:

  • Sales efforts focus on birthdays and website bookings, along with assisting the sales director on any necessary booking help with company, group, and any other events being held.
  • Work with and solicit new customer relationships while maintaining existing relationships
  • Contacting already booked events and providing detailed information about their upcoming event, along with answering any questions from the party contact prior to their arrival.
  • Cashing out parties
  • Maintaining the standards set by Scene75 on party execution
  • Helping oversee the host staff with cleaning party areas, delivering food, setting up banquet spaces, and any day of duties needed for event execution
  • Handling any guest issues with their event, with the support of the operation team

Principle Duties and Responsibilities:

  • Weekly Administrative duties such as planning party area execution, making game cards, scheduling hosts, contacting the party contact to discuss details of the event, and answering questions about the event and the package details.
  • Answering of incoming phone calls and email messages about bookings and events
  • Booking birthday parties via phone conversations and with walk-in guests
  • Updating reports as needed with any new information pertaining to an upcoming event
  • Outreach on booking new events via direction from the sales director
  • Assisting with the GIFT program during events
  • Cashing out parties
  • Assisting the party host team on any daily duties needed
  • Re-stocking and cleaning of party spaces
  • Being the point of contact when needed with any party issues that happen the day of the event
  • Hosting events when not performing coordinator duties

Skills/Competencies Required:

  • Proficient in computer software including Microsoft Excel, and CRM (Infor or Centeredge preferred)
  • Solid time management, organization, and prioritization skills; ability to work with little or no direct supervision
  • Excellent customer service orientation and focus on customer satisfaction required
  • Strong people skills with the ability to communicate details to guests without confusion
  • Leadership qualities to be able to train and coach new staff and existing party host staff on the expectations set by Scene75 and the party manager

Education, Qualifications and Experience:

  • Able to manage a high-volume workload.
  • Must have a positive and engaging attitude
  • Ability to work nights/weekends
  • Previous sales experience, but willing to train
  • Outgoing personality with a positive attitude towards the guest and guest experience.
  • Able to be on your feet for long periods of time
  • Must have a positive and engaging attitude

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