Non-Profit Bookkeeper
3 weeks ago
This position is supervised by the Executive Director and is responsible for the preparation and maintenance of financial records and reports for the organization. They provide financial support to the organization through bookkeeping, banking, reporting, preparing payroll, and financial data management. Under the direction of the Executive Director, the selected employee maintains all necessary and appropriate records, files, and processes to ensure the smooth and compliant financial operation of the organization, focusing on accuracy and transparency. The person is also responsible for specific tasks related to general administration, internal communication, facilities management, and compliance management.
QUALIFICATIONS:
• Associates degree and at least three years of work experience in nonprofit financial management and accounting including audit, compliance, budget, and grants management.
• Excellent computer skills including proficiency in QuickBooks, Microsoft Excel, Outlook, and website applications.
• Understanding of generally accepted accounting principles and standards for nonprofit organizations.
• Capable of multi-tasking in a dynamic, fast-paced office environment (demonstrated proficiency managing multiple tasks concurrently).
• Strong written and verbal communication skills.
• Ability to work with diverse stakeholders, including: staff, Board of Directors, and funders.
• Must possess organizational skills, ability to problem solve, attend to details, and work as part of a team.
PREFERRED QUALIFICATIONS:
• Bachelor’s or Master’s degree in accounting, business administration or related field and five years of experience.
GOALS OF POSITION:
• To support the mission of the organization.
• To ensure the accounting operations of the organization including payroll processing.
• To support the Executive Director, managers and staff in achieving organizational goals with timely responses to meet reporting/auditing deadlines.
• To adhere to all policies and procedures set forth by the Executive Director and Board of Directors.
ESSENTIAL FUNCTIONS/PERFORMANCE EXPECTATIONS:
General Ledger and Financial Reporting
• Records all month-end journal entries and prepares all reconciliations.
• Maintains fixed asset records for acquisitions, disposals and depreciation; reconciles to general ledger.
• Ensures timely completion of end of month closing process for distribution of internal financial statements to program managers, board members and funders.
• Prepares funder invoices after approval of internal financial statements.
• Follows up with funders regarding outstanding AR balances over 30 days.
• Provides AR aging summary reports to ED and finance committee.
General Accounting
• Payables and Expenses: Prepares checks and records expenditures by budget category; calculates and records allocations for shared expenses; keeps journal entries and maintains the integrity of the general ledger.
• Manages accounts receivable.
• Banking: Monitors cash flow and reconciles bank accounts monthly.
• Interfaces with third-party payroll service.
• Ensures that transactions are appropriately classified among projects, programs, grants as well as other restriction considerations.
• Remains informed on accounting best practices, standards, and legal requirements.
Budgeting
• Budget Development and Reporting: Participates in annual budgeting and planning process in conjunction with the Executive Director and Management Team; prepares budget documents.
Grant Budgets and Reporting
• Works with staff on preparing project and grant proposal budgets from initial proposal through contract finalization.
• Prepares and submits required reports to funding sources; reviews and analyzes budget reports; and prepares and develops budget modifications and recommendations.
• Creates tools and assists managers in tracking spending by program and funder.
Audit Preparation
• Maintains, compiles, and collates all fiscal, budgetary, and monetary data relevant to annual agency audit and programmatic/funder audits.
Sales Tax Returns
• Prepares semi-annual sales tax return for refund.
General Administration
• Collection and distribution of incoming daily mail.
• Maintenance of office supply inventory and supply orders.
• Preparation and delivery of deposits of incoming funds.
• Ensures facility compliance with legal safety requirements, responding to facility inspections by the Fire Department, maintain sprinkler heads, safety lights, and fire extinguishers.
• Maintains relationships with all general agency vendors/suppliers (janitorial, security, utilities, phones, insurance, benefits) and shop for new services/reviews new proposals when needed.
• Takes minutes at staff meetings and maintaining a folder of minutes.
Compliance
• Maintains files of all legal documents and non-grant contracts.
Human Resources
• Maintains personnel files, ensuring information is current and in compliances with internal policies and legal requirements
Teamwork
• Supervises work of finance staff, volunteers, and vendors;
• Develops and maintains a strong understanding of the work of each program and functional area and their role within the organization, collaborating with team members as appropriate to achieve goals;
• Participates in regular supervision meetings and check-ins with the Executive Director;
• Provides leadership through participation as an active member of the agency’s Management Team;
• Participates as an active team member in staff meetings, team meetings, and other internal collaboration opportunities.
Perform other duties as assigned.
This position provides a competitive salary ($55,000.00 to $70,000.00 depending on experience) and a comprehensive benefit package that incudes employer paid insurances, paid-time-off, 401k, educational development opportunities, and more.
To learn more about the position click 'Apply for this Job'
-
Director of Finance and Operations
1 month ago
Durham, United States Montessori School of Durham Full timeMontessori School of Durham (www.msdurham.org) invites applications for the position of Director of Finance and Operations. Montessori School of Durham (MSD) is an infant - 6th grade Montessori day school located in Durham, North Carolina with 175 students. Our School was founded in 1977 and is accredited by the American Montessori Society and AdvancEd, and...
-
Director of Finance and Operations
3 weeks ago
Durham, United States Montessori School of Durham Full timeMontessori School of Durham (www.msdurham.org) invites applications for the position of Director of Finance and Operations. Montessori School of Durham (MSD) is an infant - 6th grade Montessori day school located in Durham, North Carolina with 175 students. Our School was founded in 1977 and is accredited by the American Montessori Society and AdvancEd, and...
-
Director of Finance and Operations
1 week ago
Durham, North Carolina, United States Montessori School of Durham Full timeMontessori School of Durham ) invites applications for the position of Director of Finance and Operations. Montessori School of Durham (MSD) is an infant - 6th grade Montessori day school located in Durham, North Carolina with 175 students. Our School was founded in 1977 and is accredited by the American Montessori Society and AdvancEd, and the first...
-
Shift Supervisor at Joe Rae Cafe
1 month ago
Durham, United States Grub Durham Full timeJob DescriptionJob DescriptionJoe Rae Cafe (Grub Durham) is looking for a Shift Supervisor to oversee all restaurant operations, including welcoming and serving customers.Shift Supervisor responsibilities include delegating tasks to restaurant staff, addressing diners’ questions and ensuring compliance with safety regulations. If you have excellent...
-
Shift Supervisor at Joe Rae Cafe
1 month ago
Durham, United States Grub Durham Full timeJoe Rae Cafe (Grub Durham) is looking for a Shift Supervisor to oversee all restaurant operations, including welcoming and serving customers. Shift Supervisor responsibilities include delegating tasks to restaurant staff, addressing diners' questions and ensuring compliance with safety regulations. If you have excellent organizational and team management...
-
Shift Supervisor at Joe Rae Cafe
3 weeks ago
Durham, United States Grub Durham Full timeJob DescriptionJob DescriptionJoe Rae Cafe (Grub Durham) is looking for a Shift Supervisor to oversee all restaurant operations, including welcoming and serving customers.Shift Supervisor responsibilities include delegating tasks to restaurant staff, addressing diners’ questions and ensuring compliance with safety regulations. If you have excellent...
-
Assistant Community Manager
6 days ago
Durham, United States Fairfield Full time$1,000 First-Year Bonus* Assistant Community Manager - Affordable OUR COMPANY: At Fairfield, we are proud to be a leader in the multifamily housing industry. We are passionate about creating exceptional and luxurious apartment living. Among the most experienced multifamily companies, Fairfield has developed and acquired over 1000 communities since 1985. We...
-
FT Customer Service Leader
7 days ago
Durham, United States Hannaford Supermarkets Full timeAddress: USA-NH-Durham-7 Mill Road Store Code: Store 08440 Management (7250169) Hannaford Supermarkets started out as a fresh produce vendor in Portland, Maine way back in 1883, and is still connected to those early roots as a local market. Hannaford actively seeks out farmers and producers to join our Local program which celebrates not only local foods,...
-
Medical Assistant, Certified
1 week ago
Durham, North Carolina, United States Duke Health Full timeDuke Health Integrated Practice is an exceptional, multi-specialty physician practice encompassing 140 clinics across North Carolina. We attract and retain premier medical professionals with competitive compensation, benefits, and a nurturing work atmosphere that unites passion and purpose.Learn more about us: JOB LOCATION Dermatology of South Durham - 234...
-
Durham, United States Duke University Full timeAt Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke University Hospital Pursue your passion for caring with Duke University Hospital in Durham, North Carolina,...
-
Durham, United States Duke University Full timeAt Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke University Hospital Pursue your passion for caring with Duke University Hospital in Durham, North Carolina,...
-
Certified Medical Assistant
4 weeks ago
Durham, United States Grace Federal Solutions LLC Full timeJob DescriptionJob DescriptionWe are Grace.Grace Federal Solutions' greatest success is the employees of Grace. At Grace, we recognize the significant role each Grace employee plays in helping to grow and transform the company. Grace follows 5 principles: client service, purpose, mutual respect, collaboration, and accountability. To build the best...
-
Certified Medical Assistant
3 weeks ago
Durham, United States Grace Federal Solutions LLC Full timeJob DescriptionJob DescriptionWe are Grace.Grace Federal Solutions' greatest success is the employees of Grace. At Grace, we recognize the significant role each Grace employee plays in helping to grow and transform the company. Grace follows 5 principles: client service, purpose, mutual respect, collaboration, and accountability. To build the best...
-
Medical Assistant, Certified
1 month ago
Durham, United States Duke Health Full timeMedical Assistant, Certified - Regional Pediatrics of North Durham (Commitment Bonus Eligible) Work Arrangement: Requisition Number: 245783 Regular or Temporary: Regular Location: Durham, NC, US, 27704 Personnel Area: DUKE HEALTH INTEGRATED PRACTIC Date: May 21, 2024 Duke Health Integrated Practice is an exceptional, multi-specialty physician practice...
-
Durham, North Carolina, United States Duke University Full timeAt Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.About Duke University HospitalPursue your passion for caring with Duke University Hospital in Durham, North Carolina,...
-
Durham, United States Duke Health Full timeCertified Medical Assistant-Patient Engagement Center-Hybrid in NC Work Arrangement: Hybrid (On-Site and Remote mix) Requisition Number: 245373 Regular or Temporary: Regular Location: Durham, NC, US, 27710 Personnel Area: DUKE PRIMARY CARE Date: May 20, 2024 At Duke Health, we're driven by a commitment to compassionate care that changes the lives of...
-
Durham, United States Duke Health Full timeAt Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.About Duke University HospitalPursue your passion for caring with Duke University Hospital in Durham, North Carolina,...
-
Durham, United States Duke Health Full timeAt Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.About Duke University HospitalPursue your passion for caring with Duke University Hospital in Durham, North Carolina,...
-
Certified Medical Assistant
1 week ago
Durham, United States Duke Health Full timeAt Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.About Duke University HospitalPursue your passion for caring with Duke University Hospital in Durham, North Carolina,...
-
Certified Medical Assistant(CMA)
4 weeks ago
Durham, United States Duke Health Full timeAt Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke University Hospital Pursue your passion for caring with Duke University Hospital in Durham, North...
