Operations Associate, Property Management

3 weeks ago

New York, United States Asian Americans for Equality Full time
Job DescriptionJob DescriptionCOMPENSATION: $21.98/hour - $24.73/hour
WHO WE ARE:

Stanton Norfolk Inc. is a division of Asian Americans for Equality, Inc. (AAFE) that manages the day-to-day operations of over 800 units of affordable housing across nearly 50 multifamily properties serving over 1,100 individuals and families in Manhattan and Queens neighborhoods, including Chinatown/Lower East Side, Flushing, and the Far Rockaways.  Currently, Stanton Norfolk’s portfolio is comprised of full tax credit / affordable properties, as well as commercial spaces as part of mixed-use buildings.  We pride ourselves in providing a full breadth of management services to provide quality, safe, and affordable housing; maintenance; financial reporting; and resident relations. 

Asian Americans for Equality (AAFE) is a 501 (c) (3) non-profit organization based in New York City. Founded in 1974 in Manhattan’s Chinatown to advocate for equal rights, AAFE has transformed in the past four decades to become one of the city’s leading housing, social service and community development organizations. AAFE advances racial, social and economic justice for Asian Americans and other systematically disadvantaged communities, guided by our experiences as Asian Americans and our commitment to civil rights. AAFE is nationally recognized as an innovative affordable housing developer and property manager; we have created and preserved more than 1,000 affordable rental units in Manhattan and Queens and provided over $400 million in mortgage financing for first-time homebuyers. Through our affiliate, Renaissance Economic Development Corporation, AAFE supports immigrant entrepreneurs, offering low-interest loans and training programs. From neighborhood offices in Chinatown and the Lower East Side (Manhattan) and Flushing and Jackson Heights (Queens) we provide an array of multilingual counseling and educational programs in support of low-income tenants, seniors and immigrant youth. AAFE strives for a more equitable city, through research, advocacy and grassroots community organizing.

JOB SUMMARY:
The Administrative / Procurement clerk is the staff member responsible for general administrative tasks and maintaining good property management inventory books and records of material purchased, account payable for goods and purchases and account receivable of inter-company charge back between the managed properties under the supervision of Facility Manager.

RESPONSIBILITIES:
 
  • Maintain good relations with tenants and visitors by offering helpful and courteous phone and in-person reception services.
  • Maintain good relationships and communication with colleagues and managers.
  • Assist with maintenance, repair scheduling and coordination.
  • Receive, sort, and distribute the mails.
  • Carry out administrative duties, follow company document retention policy, keep good records of all incoming management documents by timely distributing, filing, copying, scanning of management and maintenance records.
  • Coordinate and setting up and turn off utility services accounts for vacant units.
  • Procurement
    • Timely replenish office supply, building maintenance supply and office / building equipment
    • Timely documenting all Purchase Order into the Yardi system, tracking good received and allocating maintenance and janitorial inventory for intercompany chargeback.
    • Tracking office inventory and tenant key inventory.
    • Timely prepare payment requests and submit invoices to the accounting department.
    • Generate monthly inventory and expenses reports.

•           Perform such other tasks as may be required from time to time

QUALIFICATIONS:
  • 1 yr experience as an Office Clerk/Administrative Assistant is required
  • Must possess a background utilizing basic principles in Mathematics
  • Must be Bilingual in English / Spanish or English / Chinese
  • Ability to multitask, to work on several tasks at once while paying attention to details.
  • Ability to interact and build meaningful relationships with suppliers, maintenance staff and managers.
  • Proficient in MS Office, including PowerPoint, Word, Excel,  
  • High school diploma or equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus.
  • Familiarity with YARDI preferred.

EXPECTATIONS & HOW WE WORK:
We believe that the people and the communities that we have the privilege to serve, deserve our very best every day.  We are a results-driven organization that focuses on inclusiveness, empowerment and impact. AAFE employees are accountable, collaborative and strong communicators with a core strength of community service and development.  We are strategic thinkers who are committed to racial equality and treating each other, and the communities we serve, with respect and dignity.  We have an aptitude for technology and a strong desire to continuously learn. This philosophy expands to the way we manage our work and the way we put our best foot forward.  All employees are expected to adhere to the following: 
 
  • Ensure compliance with all grant/contract requirements
  • Work as part of a team in supporting other AAFE program contracts and projects
  • Provide quality customer service to both internal and external partners and co-workers.
  • Support efforts that ensure a safe and healthy work environment.
  • Understand and embrace the value in collaborating with people of different cultures, races, genders, ethnicities, beliefs, experiences and ideas.
  • An understanding of the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities.
  • Maintain a positive, helpful attitude.
  • Enjoy your time at work

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