Operations Associate

3 weeks ago

Philadelphia, United States Hebrew Public Full time
Job DescriptionJob Description

School: Philadelphia Hebrew Public

Location: 3300 Henry Avenue, Philadelphia, PA

Start Date: Immediate

Contact: jobs@hebrewpublic.org

Network Website: www.hebrewpublic.org

School Website: www.philadelphiahebrewpublic.org

About the Organization:

Hebrew Public Charter Schools for Global Citizens.

Our mission is to lead a national movement of exceptional, diverse public charter schools that teach Modern Hebrew to children of all backgrounds and prepare them to be successful global citizens. Our schools are models of racial and economic integration, academic excellence, and world language learning. Hebrew Public manages schools in New York City and Philadelphia, and also supports an affiliate network of schools in California, Washington DC, New Jersey, and Minnesota.

Our focus on global citizenship is embodied by three core elements:

  • The building of relationships across difference, embodied by our focus on racial, cultural, and economic diversity
  • The study of Modern Hebrew and of Israel as a window into other languages, cultures and experiences
  • Our unique set of global citizenship values that infuse all that we do, described through the acronym OLAM (the Hebrew word for "world"). These values include Outstanding Problem Solving, Lifelong Learning, Aware Communication and Making a Difference.

Our schools help students grow to become empathetic, ethical, intellectually curious young adults committed to solving the world's problems. The network's first school in Philadelphia, Philadelphia Hebrew Public, opened in 2019, serving 156 students in Kindergarten and 1st grade. The school will add a grade level each year until it ultimately serves grades K to 8 in the 2026-27 school year.

About the position:

This is an exciting time to join Philadelphia Hebrew Public in its fifth year as Operations Associate. Join a remarkable community of educators and social changemakers who are passionate about meaningful integration and global education and are relentlessly committed to ensuring students from all backgrounds attain high levels of academic achievement. We select individuals who share our vision and are willing to put in the hard work to achieve it. Reporting to the Director of Operations, the Operations Associate is responsible for supporting the non-instructional operations of the school. The Operations Associate is a member of the school's operations team and helps maintain a friendly, safe, and professional school environment.

Job Responsibilities:

Administrative & School Systems

  • Engaging in student and family services activities such as: fostering a welcoming environment, responding to electronic and telephone communication, maintaining files, and greeting students, staff, and visitors
  • Managing Student Information Systems including PowerSchool, Infinite Campus, ParentSquare, and Compass
  • Supporting with preparation of local, state and federal compliance documentation
  • Executing procurement requests and inventory management
  • Assisting with main office aesthetics, event execution, and vendor communication
  • Collection and reporting of attendance and meal tracking sheets and other administrative duties as required
  • Oversee the enrollment process, including managing electronic enrollment systems, family outreach, and documentation management
  • Support student transportation, including coordinating with School District of Philadelphia and transportation vendors
  • Other tasks as assigned to support the mission of the school

Student and Family Engagement

  • Foster an attitude of cooperation and positive support with all school staff and families
  • Build strong relationships with staff and families to support students
  • Manage PHP's ParentSquare communication platform, including launching necessary messages, texts, and phone blasts

Attendance

  • Work with Operations Team to update daily attendance with tardies and absent notes
  • Confirm daily attendance is taken by all homeroom teachers
  • Support attendance compliance, including necessary mailings and follow-up

Communication and Management

  • Communicate effectively with school leadership, staff, and families in person and in writing, including via email, social media, and electronic newsletters
  • Afternoon front desk and reception management

File management and Compliance

  • Ensure that all students files are prepared and are in compliance
  • Collect student documentation and file accordingly
  • Transfer student documents when requested

Minimum Requirements:

  • Bachelor's Degree in related field (preferred)
  • 2 to 4 years of experience in school operations or administrative school support
  • Proficiency with computers and Microsoft Office applications and Google Suite
  • Experience working with children and/or families (Elementary preferred)
  • Excellent oral and written communication skills in English
  • Excellent oral and written communication skills in Spanish (preferred)
  • Able to lift 50 pounds
  • Attention to detail: Think critically about the details of a task at hand
  • Flexibility: Ability to adjust expected tasks and schedule to updated priorities
  • Independence: Can work independently, be assertive, and make thoughtful decisions about projects
  • Collaborative: Work with teammates and be responsive to feedback. Willingness to go above and beyond the requirements of the job to be innovative and support the organization

COMPENSATION AND BENEFITS:

Salary and benefits will be highly competitive, equitable, and commensurate with experience. Starting salaries range from $32000 or above based on experience and qualifications.

Potential benefits* include:

  • Medical
  • Dental
  • Employer-Paid Vision
  • Prescription Drug Coverage
  • Paid Holidays
  • Retirement Savings and Employer Matching Programs
  • Paid Parental Leave
  • Short-Term and Long-Term Disability Coverage
  • Employee Assistance and Wellness Programs
  • Health Care and Dependent Care Flexible Spending Accounts
  • Employer-Paid and Voluntary Life Insurance
  • Global Travel Experiences

*Benefits packages vary depending on the role.

Hebrew Public is committed to building a diverse team that reflects the communities we serve. Candidates of color and those from backgrounds that are underrepresented in school leadership roles are particularly encouraged to apply.

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