Early Childhood Intake Coordinator

MECA Therapies, LLC is looking for an Early Childhood Intake Coordinator 

         The ECIC is responsible for overseeing and completing MECA’s EC initial evaluations and initial IFSPs process. The ECIC is responsible for ensuring that a target number of monthly evaluations and IFSPs are achieved based upon MMT goals and expectations. The ECIC will be assigned specific duties by EC Regional Director specific to assisting with quality assurance indicators required by ECECD. These services will be conducted within a variety of environments to include provider location as well as in home and community settings.

Qualifications:           To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Licensure :    A minimum of a four-year bachelor’s level degree in Family Consumer Science Early Childhood or a related field listed in Developmental Specialist Certification Policy.

General Requirements:     

• Certificate of Special Instruction through the NM FIT program
• Completion of an Individualized Professional Development Plan
• Proficient computer skills in Microsoft Windows
• Proficient organizational and record keeping skills
• Effective oral and written communication
• Excellent interpersonal and teaming skills
• Ability to train clients, family members and professionals
• Exercise a high level of confidentiality

ESSENTIAL DUTIES

The ECIC will operate within Local, State and Federal Regulations as well as adhere to all MECA policies and procedures.  Essential duties include but are not limited to the following:

Service Coordinator/Developmental Specialist Essential Duties:

1. Complete intakes as necessary
2. Complete CME’s
3. Complete all Initial IFSP’s
4. Assign ongoing staff and Team Leads (in conjunction with EC Regional Director)
5. Audit all files in the initial process for accuracy of data and file content
6. Review all evaluation reports and IFSP’s completed by Family Service Coordinators
7. Train new Family Service Coordinators and Developmental Specialists ongoing as assigned by EC Co-Director
8. Provide observation opportunities for interns
9. Participate in a screening per quarter and two outreach events per year will be mandatory
10. Cleanliness of work area must be maintained on a daily basis; surface areas of tables, instructional tools and other objects should be cleaned after each session
11. Provide services to all applicable counties within region.
12. Assist with maintenance of FIT client information in the MECA Database as outlined in MECA EC process
13. Other duties as assigned.

CASELOAD ASSIGNMENTS

The ECIC assists the EC Regional Director in making caseload assignments for staff according the MECA EC procedures.  The ECIC does not typically carry an ongoing caseload but will carry caseloads on an interim basis at the discretion of EC Regional Director.

PRODUCTIVITY

The target productivity for the ECIC includes:

• Minimum of 15 completed IFSP’s per month

DATA MANAGEMENT

The ECIC will accurately collect and input data for the EC program utilizing the FITKIDS system as well as MECA Database and will ensure that the information is accurate and filed in a timely manner by adhering to the following:

1. Enter Initial IFSP’s and ECO’s
2. Track all evaluations, and Initial IFSP’s monthly.
3. Complete Intake documentation as outlined in EC Procedures, as applicable
4. Complete and turn in all weekly/monthly documentation and billing submissions in accordance with program specific guidelines

STAFF DEVELOPMENT AND TRAINING

The ECIC will provide the necessary support, training, and guidance to support MECA’s EC program. The ECIC must also comply with all mandatory trainings identified by their licensing board as well trainings mandated by their respective supervisor(s) and/or company by adhering to the following:

1. Consult and provide in-house trainings to other staff members
2. Maintain appropriate certification through the NM FIT Program
3. Attend mandatory staff meetings and trainings

SUPERVISION

The ECIC’s direct supervisor is the E C Regional Director for the region in which they work.  As the ECIC maintains a DS certificate, they must receive reflective supervision at least once a month. 

QUALITY ASSURANCE

The ECIC will maintain quality services for the persons served by adhering to the following: 

1. Ensure persons served have a clear understanding of their rights
2. Acknowledge and respect the rights of persons served at all times

1. Ensure all Evaluations, Initial IFSP’s and related activities are ethical and in compliance with MECA policies and procedures.
2. Oversee audits of sample files, as appropriate