People Team Assistant

3 weeks ago

Fremont, United States Merit Resource Group Full time
Job DescriptionJob Description

Are you fanatical about details and accuracy while at the same time possess an innate desire to help and support the people element of an organization? We are seeking a motivated and detail-oriented Temporary People Team Assistant to provide white-glove service and internal customer support to the People Team (HR). This role is vital in driving HR functional excellence, people initiatives, and process improvement. The ideal candidate will have a positive attitude, strong organizational skills, and proficiency in UKG (Ultimate Kronos Group) software, along with bilingual proficiency in either Spanish or Vietnamese.


What you will do:

  • Serve as the point person for entry in HCM, accurately recording and cross-checking system records, including entering new hires and off-boarding information into the HCM
  • Recruiting coordinationincluding interview scheduling and posting roles
  • Facilitate the onboarding process, coordinating orientation and collaborating with department managers on new hire schedules and training
  • Maintain historical personnel records and coordinate transfer of paper records to offsite storage/destruction timelines
  • Support People Team with employee benefits programs and annual open enrollment process
  • Coordinate the performance management process, ensuring assessments are processed on time according to the anniversary cycle
  • Act as a liaison between HR and employees, ensuring smooth and timely communication and prompt resolution of requests and questions
  • Post required labor law information and company communications as needed
  • Assist and coordinate all-company meetings and event planning as needed
  • Act as a backup for the reception area when building security not available (approximately 30 minutes several times a week)
  • Support Human Resources team as needed


What we are looking for:

  • Minimum 2 years of related experience performing support and administrative function in an HR department
  • Previous experience in HCM/HRIS systems; using UKG required
  • Experience with recruitment preferred
  • Proficiency in Office 365, including Outlook Calendar, PowerPoint, and Word; basic or higher proficiency in Excel
  • Versatility, flexibility, and willingness to work within constantly changing priorities
  • High level of integrity, initiative, and commitment to excellence
  • Strong organizational and analytical skills
  • Good judgment with the ability to make timely and sound decisions
  • Ability to handle multiple projects and meet deadlines
  • Bilingual proficiency in either Spanish or Vietnamese

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