Duties:

• Develop a strong awareness of executive team’s relationships (internal and external) and handle confidential information with integrity, sensitivity, care, and discretion.
• Manage Travel arrangements for leadership team. Enter pertinent details into calendar, keep up-to-date on changes and arrange alternatives.
• Coordinate with corporate event coordinator as needed and associated calendaring.
• Work with complex executive calendar coordinator.
• Create, organize and maintain efficient workflow processes in terms of projects and assignments.
• Transcribes meeting notes as needed/
• Draft, edit, and proofread memos, correspondence, meeting materials, and presentations
• Manage administrative projects
• Oversee corporate office supply and paper goods product programs
• Manage 1 full time administrative associate
• Performs basic accounting duties including reconciling invoices, reviewing expenses, tracking payments, etc.
• Plan and/or in conjunction with event coordinator meetings and logistics for, executive meetings, and committee meetings, including: preparing agendas, sourcing hotels, managing contracts, coordinating arrangements, communicating with attendees, arranging hotel and ground transportation, catering, tech equipment set up, expense reporting, editing and finalizing all meeting pre-read materials; sending out materials and pre-reads.
• Run various errands, when requested.
• Promote company values, culture and vision throughout the organization.

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.