Payroll Clerk
3 weeks ago
Payroll Clerk – Part Time (15-20 Hours / Week)
Related Titles: Payroll Specialist
Reports to: Director of Finance
Supervises: No supervisory duties are included in this position.
Classification:
Education and/or Experience
High School diploma or equivalent (GED). Associate’s degree in Accounting, Finance, Business or related field preferred.
Two years of payroll-related experience and/or training or equivalent combination of education and experience.
Job Knowledge, Core Competencies and Expectations
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Experience processing payroll using ADP [or another applicable program per club].
Ability to work with general office equipment such as a personal computer and keyboard and photocopier.
Knowledge of and ability to perform required role during emergency situations.
Job Summary (Essential Functions)
Maintain all information applicable to employee payroll. Compile payroll information. Compute payroll for all staff members as approved by supervisors.
Job Tasks/Duties
• Maintains payroll records.
• Produces computerized payroll reports.
• Coordinates with human resources on new hire paperwork and employee benefits deductions.
• Maintains time and attendance, absences, leaves, vacation, and sick leave reports.
• Prepares payroll and all payroll-related tax returns and reports.
• Collects time cards and other pay vouchers from all departments.
• Prepares all payroll-related journal entries.
• Totals or verifies total hours worked by each employee.
• Maintains accurate records of pay rates for all employees.
• Computes gross pay for all employees.
• Reconciles tipped employees’ gratuity reports and posts to payroll files.
• Deducts appropriate local, state and federal taxes and other deductions from gross pay.
• Reduces gross pay for each employee for insurance, retirement and other benefits.
• Reconciles monthly insurance statements; prepares journal entries; and forwards billing to accounts
payable for payment.
• Processes garnishment paperwork and updates employee files for payroll.
• Calculates Workers’ Compensation distributions and processes billings.
• Computes net pay.
• Mails payroll checks to employees, if necessary.
• Prepares all appropriate tax forms and deposits required for submission with payroll.
• Generates and mails Federal Form 1099 to employees.
• Maintains pension records and prepares 401(k) spreadsheets and distributions.
• Prepares monthly vacation accrual report.
• Prepares bi-weekly/monthly overtime report.
• Prepares monthly headcount report with assistance of the membership and food and beverage departments.
• Attends departmental and club training meetings.
• Updates management on current payroll and personnel issues.
• Notifies terminated employees about COBRA rights; sends letter by certified mail within 14 days of
termination.
• Assists Controller with year-end bonus calculations and quarterly reporting.
• Assists applicable staff with information about anniversary, insurance, and 401K enrollment dates.
• Processes billings and maintains records for medical, dental and group insurance coverage.
• Cross-trains with and acts as back-up for accounts receivable, payable and human resources as needed.
• Completes other appropriate assignments made by the Controller
Compensation Details
- Salary commensurate with experience and industry standards.
- Meals Provided during work shifts.
- Part Time Employment
Weekly Shift Schedule target would be 3 weekdays per week, estimated 9am to 2pm.
The budgeted hours for this position would be 15 to 20 hours per week.
