HR Assistant/Bookkeeper

The Human Resource Assistant is responsible for performing HR- related duties on a professional level and will work closely with the accounting department. This position carries out responsibilities in the following functional areas: recruitment/employment, onboarding, policy implementation, benefits, employee and Union relations and employee law compliance. Additional duties for this office will include company bookkeeping, AR and AP.

Performance Responsibilities:

• Handle the day-to-day operations of the HR Department
• Assist with the recruiting and on boarding process
• Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner.
• Monitors tardy and absenteeism reports and ensure proper documentation is issued on employees who have excessive tardiness or absenteeism problems.
• Acts as an employee and Union relations specialist
• Assist/lead the development of HR processes, policies and systems
• Liaise with employees, supervisors, managers, co-workers, Union reps in problem resolution
• Maintain compliance with federal, state, and local employment and benefits laws and regulations
• Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; Periodically audits Forms I-9
• Distribute and monitors employee performance evaluations and ensures they are done in a timely manner
• Handles employee relations matters including performance improvement plan development, investigations and Union related issues
• Reports, maintains and monitors all workers' compensation case file; follows up on open cases
• Monitors employee eligibility for benefits plans. Reviews benefits with employee and processes enrollment, cancellation or changes.
• Organizes and manages annual open enrollment communications and election process. Maintains and distributes list of new and cancelled employee under each benefit plan.
• Every Monday, calculate each associates' actual work time according to the ADP time sheet
• Report payroll information to Accounting for payroll
• Manage and report 401K
• Manage all the information updates to 401K system
• Administers COBRA for group health plans
• Enters account deposits and payables
• Perform other duties as assigned
  
  JOB Requirements:
  
• Associates degree in Human Resources or related field, preferred
• 3-5 years of HR experience including 2 years direct involvement in employee relations
• Strong interpersonal, communication, follow-up, problem solving and creative thinking skills
• Excellent organizational skills, ability to multi-task with attention to detail
• Proficient with MS Word & Excel
• ADP and QuickBooks Knowledge preferred
• Self-motivated, team player with excellent people skills.
• High level of discretion with confidential material