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Inventory Control Technician

3 months ago

The Villages, United States Village Center Community Development District Full time
Job DescriptionJob Description

Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on…

The Villages Community Development Districts (The District) tops the list of community development districts that continues to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work and stewardship help employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment, a “passion” for excellence and “drive” for accuracy to join our Public Safety Department. The incumbent will enjoy a challenging atmosphere and being part of a productive team that supports The District and its surrounding community. The District is looking for an individual with a desire to utilize their cutting-edge skills in support of the Public Safety department. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization.

Competitive Benefits as a full-time employee of the District include:

  • Medical Insurance (fully paid for employee single coverage)
  • Voluntary health benefits including Dental and Vision Insurance
  • 401(a) Retirement Plan, with contributions funded by the District
  • 457(b) Retirement Plan, permitting employee pre-tax deferrals
  • Flexible Spending programs for both Medical and Dependent Care
  • Employee Assistance Program
  • Paid Time Off
  • Tuition Reimbursement
  • Public Service Loan Forgiveness Eligible
  • Tier 2 qualifying organization for The Villages Charter School

JOB SUMMARY

Under the direction of the EMS Division Chief, the position is responsible for the accurate accounting of inventory including receiving, processing, recording and distributing supplies and materials; performs a variety of clerical duties including data entry and maintenance of files and records.

The Inventory Control Technician performs daily functions of the Fire Rescue Stations, including, receiving, storing, inventorying and dispensing ordered goods daily.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)

General

  • Participate in the use of the Department’s Inventory Management System.
  • Evaluates and monitors inventory control of multiple stock site locations.
  • Make recommendations to ensure sufficient supply of materials. management system work orders and implementing repairs and/or replacement.
  • Coordinates requisitioning of supplies and materials.
  • Oversee the receipt of incoming orders, which includes the verification of accuracy, quantities, and distribution, coordinate returns and exchanges; and maintain contact with vendors.
  • Utilizes an inventory control system to record inventory to assure continuous availability, monitors medical supplies for shelf-life expiration. Pulls stock of recalled pharmaceuticals and medical supplies. Informs Deputy Fire Chief of Administration of problems or discrepancies that arise in inventory dispersal relative to improper work orders for immediate resolution.
  • Reviews logs, reports and forms for accuracy and completeness.
  • Maintain inventory records and prepare monthly, quarterly, and yearly reports as necessary.
  • Communicates through a variety of mediums including written, oral and electronic means.
  • Maintain storage areas in a clean and orderly condition; and ensure security of storage areas.
  • Provides excellent customer service to the residents and vendors.
  • Demonstrates excellent verbal communication skills and professional appearance.
  • Possesses knowledge of departmental and District policies and procedures.
  • Attends periodic training and conferences as directed.
  • Maintains up-to-date working knowledge of the geography of The Villages.

Budget/Finance

  • Assists the Deputy Fire Chief in the development of annual budget for the Villages Public Safety Department by providing input relative to departmental supplies and facilities related to area of responsibility.
  • Processes procurement related to area of responsibility.
  • Participates in procurement of related equipment/supplies by conducting evaluation, and providing analysis, of equipment to assist in identifying best pricing and quality.

Administrative

  • Performs general administrative work as required, including but not limited to preparing reports and correspondence, recording keeping, monitoring expenses and purchases, conducting research, attending and conducting meetings with vendors who supply inspection, repair and maintenance.
  • Interacts as necessary with staff to ensure operational efficiencies and effectiveness of departmental equipment and facilities.
  • Maintains effective working relationships with co-workers and vendors.
  • Participates in staff meetings to ensure staff is educated and informed as to operational aspects departmental equipment.
  • Assists in the long-range strategic planning of departmental equipment and facilities.
  • Attends meetings and complete assignments outside of regularly scheduled work hours as necessary.
  • In case of emergency or crisis situations (hurricane, flood, etc.) responds /performs recovery duties as assigned by immediate supervisor.

Additional

  • Performs other duties as assigned.
  • May be expected to perform additional duties in an emergency.

ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to)

  • Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.
  • Provides world class customer service.
  • Models behavior to the District Core Values at all times.

MINIMUM EDUCATION AND EXPERIENCE (Includes, but not limited to)

  • High School Diploma or GED equivalent.
  • Minimum 2 years’ experience in Purchasing of both Fire and EMS supplies/equipment preferred.
  • Minimum 2 years’ experience in inventory control preferred.
  • Prior experience with state/local government preferred.

MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS

  • CPR and AED Certification within 6 months of employment if not current at time of hire.
  • Valid Florida Driver’s License required.
  • Required FEMA (ICS) certifications must be completed within six months of hire.
  • All candidates and employees must successfully pass background and drug screening.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES (Includes, but not limited to)

Knowledge

  • Excellent written and verbal communication skills to communicate thoughts and ideas in a logical, cohesive, and comprehensible manner, as well as a professional appearance and demeanor.
  • Proven intermediate or better proficiency in personal computer skills including knowledge of Microsoft Office package including Word, Excel, Access, Outlook and PowerPoint.
  • Proven knowledge of, and ability to operate, heavy-duty diesel-powered emergency apparatus and gas-powered emergency equipment.

Skills

  • Can perform general clerical work as required, including but not limited to copying, filing documents, entering and retrieving computer data and answering telephones.

Abilities

  • Ability to organize work, set priorities, meet critical deadlines, and follows up assignments to ensure successful completion within required and diverse time frames.
  • Ability to work flexible hours may be required to attend meetings and complete assignments outside of regularly scheduled work hours.
  • Ability to read, collect, evaluate, analyze, comprehend, extract and summarize information from materials such as statutes, ordinances, regulations, diagrams, technical reports, memos, correspondence, and written orders as needed to understand and complete assignments, conduct research or perform other required duties.

EQUIPMENT

Position regularly requires use of office equipment, including but not limited to telephones, personal computers and productivity software, copier, printers, scanners, and fax machine.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS (Includes, but not limited to)

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee will be exposed to the following:

  • Interior office environments, with moderate to loud noise typical for the work environment (i.e., when in office setting with moderate noise of radio traffic, telephone traffic, computers and printers).
  • Outdoor environments, including various weather conditions such as heat, cold, rain, etc., when maintaining a vehicle or equipment.
  • Successfully work under various conditions, inside and outside environment and work with others in stressful situations.
  • May be required to work in adverse weather conditions (i.e., hurricanes, thunderstorms, etc.).
  • Must be able to work near moving mechanical parts, risk of electrical shock, work in high precarious places, and in extreme noise, with potential exposure to infectious diseases, and with exposure to personal danger and psychological stress.

Physical Requirements

The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the following applies:

  • Regularly required to sit; use hands to finger, handle, or feel; talk or hear; climb or balance and stoop, kneel, crouch, or crawl.
  • The employee must occasionally lift and/or move up to 75 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, night vision, depth perception, and ability to adjust focus.