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Finance and Copy Center Associate

2 months ago

New York, United States New Heights Academy Charter School Full time
Job DescriptionJob Description

PRIMARY FUNCTION

The Finance and Copy Center Associate is responsible for school procurement, assisting in accurate accounting of the school’s financial records, maintaining all copiers and printers in good working order, and ensure that ink, paper, and other items related to the usage of said hardware are always in sufficient supplies.

REPORTS TO

Chief Financial Officer

DESIRED QUALIFICATIONS

  • AA/BA Degree in Accounting preferred
  • Prior experience with school operations
  • At least one year of PC systems experience, or equivalent combination of education and experience.
  • Excellent oral and written communication skills
  • Good working knowledge of computer skills (word processing, databases, internet, etc.).
  • Willingness to learn and grow professionally.
  • Outstanding supervisory and organizational skills.

RESPONSIBILITIES

Finance:

Procurement System

  • Manage the portal for all purchase orders.
  • Manage all purchasing from start(order) to finish(delivery).
  • Ensure all Purchase orders are approved by the correct supervisor(s).
  • Book the Purchase Orders for product/services to the correct G/L code.
  • Maintain proper documentation.

General Finance Responsibilities

  • Manage all purchases for the school.
  • Follow up with vendors on order/invoice discrepancies.
  • Reconcile vendor statements where applicable.
  • Maintain filing system for NHACS documentation.
  • Assist in implementing and monitoring the school’s accounting policies and procedures.
  • Assist in the annual audit.
  • Assist whenever there is additional operational need(s).

Copy Center Responsibilities

  • Maintain copy center ticket system and complete print jobs requests as needed within time limits established
  • Understand all equipment, ensure sufficient supplies of paper, ink, laminate etc
  • Provide training about school technology to staff as needed
  • Respond to help desk request as needed and identify issues that need to be referred to IT Manager
  • Provide security measures for school technology (especially laptop computers)
  • Maintain accurate and current asset inventory databases
  • Organize maintenance logs and troubleshoot problems in a timely manner
  • Other tasks as assigned by the IT manager

SKILLS AND ABILITIES

  • Well organized with good verbal, written, and interpersonal skills.
  • Work autonomously within school established guidelines and policies.
  • Organize tasks, set priorities, meet deadlines, and manage multiple tasks.
  • Demonstrate good judgment and good problem-solving skills.
  • Follow safety procedures and written and verbal instructions
  • Work effectively with staff, students, and public
  • Make independent decisions
  • Work autonomously within school established guidelines and policies
  • Organize tasks, set priorities, meet deadlines, and manage multiple tasks
  • Demonstrate good judgment and good problem-solving skills
  • Respond appropriately to evaluation and changes in the work setting
  • Well organized with good verbal, written, and interpersonal skills
  • Ability to lift up and move heavy objects (up to 50 lbs)
Company DescriptionThe Mission of New Heights Academy Charter School is to graduate students who are prepared to succeed in college and life.

New Heights is a product of and exists to serve the students of Washington Heights, Inwood, and Harlem. We opened in 2006 as the very first charter school in our district. Our school was founded by a team of local educators who came together with the specific intent to provide the community they served and loved with an excellent educational option. We are an independent public charter school, and we are not affiliated with any management organization.

Since our opening, we have grown to serve 750 students in grades 5-12 and achieved an average annual graduation rate that exceeds the rest of the city. New Heights provides our students with an academically rigorous education that will prepare them to pursue whatever educational and professional path they choose.Company DescriptionThe Mission of New Heights Academy Charter School is to graduate students who are prepared to succeed in college and life.\r
\r
New Heights is a product of and exists to serve the students of Washington Heights, Inwood, and Harlem. We opened in 2006 as the very first charter school in our district. Our school was founded by a team of local educators who came together with the specific intent to provide the community they served and loved with an excellent educational option. We are an independent public charter school, and we are not affiliated with any management organization.\r
\r
Since our opening, we have grown to serve 750 students in grades 5-12 and achieved an average annual graduation rate that exceeds the rest of the city. New Heights provides our students with an academically rigorous education that will prepare them to pursue whatever educational and professional path they choose.