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CONTRACT | Meeting and Events Coordinator

1 month ago

Washington, United States Lawyers On Demand, a Consilio Company Full time
Job DescriptionJob Description

LOD is currently seeking a contract Meeting and Events Coordinator for a fully remote contract opportunity. This role is an open-ended contract and will pay a maximum of $39 per hour for the well-qualified contractor.

Candidates must be able to start shortly after interview and selection by the client.

Primary Duties

  • Responsible for scheduling conference rooms and temporary office assignments. Schedules various meeting rooms and other firm facilities, which includes coordinating with other departments and outside agencies to ensure all needs are met for each event.
  • Evaluates conference rooms and facilities for problems such as light outages, blemishes on surfaces or technical issues, and reports any problems to the appropriate department.
  • Manages EMS program and training for the department. Cross-trains all staff on scheduling conference rooms, temporary offices, and coding invoices.
  • Manages and orders snacks for the Conference Center.
  • Responsible for American Express and other account reconciliations.
  • Codes and manages all National invoices for Conference Center. Distributes and pays invoices, and ensures all offices are within their budget.
  • Maintains all National general ledger and cost center reports. Distributes reports to all offices monthly.
  • Reclassifies all cost center errors monthly.
  • Responsible for quarterly inventory for Conference Center and coffee bars. Monitors and follows up on equipment and inventory with the vendors.
  • Liaises with vendors to schedule monthly cleanings for equipment in the coffee bars.
  • Assists with catering.

 

Experience: 

  • At least four years of catering and conference or event planning experience.
  • Knowledge of food and beverage preparations, service standards, guest relations and etiquette. General accounting knowledge.
  • Experience with facsimile, copy machine and PC, including knowledge of MS Office and scheduling software.
  • Excellent customer service skills and the ability to maintain a professional demeanor within a fast-paced environment. Ability to review, understand and analyze budget reports. Ability to communicate well both verbally and in writing to all levels of the organization. Good attention to detail.
  • Ability to stand and walk for long periods of time is required.
  • Occasional overtime may be required.
  • Ability to lift 30 pounds without assistance is necessary.

 

LOD offers non-attorney flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidate’s general skill set, applicability of candidate skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.

Company DescriptionLawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.Company DescriptionLawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.

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