![Atlantic Group - New York](https://media.trabajo.org/img/noimg.jpg)
Procurement Manager
3 weeks ago
The Atlantic Group has partnered with a rapidly growing healthcare organization in the Bronx, NY area. They have an immediate need for a Procurement Manager to join their team.
Job Title: Procurement Manager
Department: Finance
Reports To: Procurement and Accounts Payable Director
Setting: Hybrid, In-Person Office
Schedule: Monday – Friday 8:30 AM – 5:30 PM
Weekly Hours: 40
JOB PURPOSE:
To bring value to the company through sound and ethical purchasing and contracting practices. Assist in the operation and administration of the department functions.
JOB RESPONSIBILITIES:
-Supervises Procurement staff.
o Provides training, assign work, and complete performance evaluations.
o Supervises staff work performance to ensure departmental goals are being met.
o Oversees staff mandatory in-services and ensure completion.
-Manages and executes contracts and bids in the best interest of the System in accordance with our policies and procedures.
o Obtains quotes for the procurement and contracting of products and services including the utilization of GPO agreements.
o Manages, negotiates, and prepares contracts for Procurement Director approval.
o Develops Request for Proposal (RFP) including the facilitation and support of the process.
o Performs accurate and comprehensive contract/bid analytics.
o Researches the marketplace to bring all the options possible to the process.
o Liaison to legal services.
o Maintains contract database.
o Monitors and completes contract close-out, extension and/or renewal.
o Communicates all contract related information to Procurement Director and to stakeholders.
-Performs purchasing and capital processes in the best interest of the System in accordance with our policies and procedures.
o Sources and researches items based on customers’ needs/requests.
o Reviews requests to ensure that all requisitions meet with purchasing policies.
o Processes purchasing orders.
o Oversees expediting process to ensure arrival of the products on a timely basis.
o Liaison to Accounts Payable.
o Resolves back-orders issues, and other delays in the process.
o Maintains adherence to all policies and departmental guidelines and documentation to ensure compliance.
-Governs and provides oversight to the vendor relationship.
o Communicates with vendors or potential vendors with regards to misunderstandings, complaints.
o Handles daily vendor encounters such as returns, contract non-compliance, and hold vendor accountable to our policies.
o Develops contract reviews and audit programs periodically to monitor vendor services
o Partners with each business owner to monitor all vendor performances.
-Responsible for accurate use and maintenance of all department and System programs including our ERP system as it relates to purchasing policies.
o Manages preparation and maintenance of all departmental documents
o Corrects invoice discrepancies for process and performs a root cause analysis to correct it at the source.
-Conducts business in a professional manner with the focus of bring all the companies together to obtain the best value.
o Customer service focus in all business dealings.
o Provides proactive customer service with our end-users including professional and clear communications.
o Identifies and implements cost saving opportunities for the network using the procurement and contracting processes.
o Produces annual savings to meet the department and personal goals.
o Works closely with management team and colleague in efforts to meet their needs and have open communication.
-Provides administrative support to Director of Procurement.
o Informs Director of current activities, major discrepancies and significant changes in the marketplace which might affect the organization.
o Assists in the preparation of documents and information for audit requests.
o Coordinates and facilitate pre-bid meetings and proposal evaluation meetings.
o Assists with budgeting information as requested.
o Provides quarterly reports of all purchases.
o Other duties assigned by Director of Procurement.
Education: AS, BS preferred or equivalent combination of education and experience
Experience: At least 5 years in procurement, contracting or related field position with at least 2 years managerial experience in health care.
Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.
ID: 38501
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