IT Procurement Analyst

4 weeks ago

Tallahassee, United States Infojini Full time
Job DescriptionJob Description

Job Description-

Primary Job Duties and Tasks
• Manage both strategic and administrative responsibilities related to IT
finance/purchasing/buying.
• Day-to-day tasks may include processing requisitions, purchase orders, quotes, supplier
management, conducting market research, negotiating pricing, establishing terms and
conditions for services, resolving invoice discrepancies, and communicating the status of
purchases with internal customers.
• Create and manage requests for quotations (RFQs), requests for proposals (RFPs), requests
for information (RFI), Invitation for Negotiate (ITN) and managing supplier relationships.
• Provide technical assistance and training to department staff on contract monitoring
practices.
• Negotiate, write and maintain the Technology contracts, purchase orders and procurement.
• Coordinate solicitation and contract workflow for the Division including coordinating and
negotiation interactions throughout vendor selection and procurement process.
• Provides technical guidance to division staff in the development of Scopes of Work (SOW)
providing guidance to division staff regarding necessary changes, improvements and
additions to the SOW for contracts.
• Resolves discrepancies with outside vendors and internal

Specific Knowledge, Skills and Abilities (KSAs):-
• 5+ years' experience working in Procurement in technology purchasing of hardware,
software, and services
• Proven ability and experience in executing procurement programs, successful negotiations,
and vendor relationship management
• Experience with complex, multi-level, multi-vendor procurement processes and contracting
procedures, especially in government organizations.
• Experience in managing federal funding and the reporting necessary to support the use of
those funds.
• Experience managing and monitoring technology contracts and vendors.
• Experience with the state budget process.
• Excellent writing skills so that information can be communicated clearly
• Understanding of federal and state fiscal rules and procurement policies
• Proven organizational skills

General Knowledge, Skills and Abilities (KSAs):-
The submitted candidate(s) must be able to apply common knowledge, skills, and abilities in the
following areas:
1. Communication: Have the ability to clearly convey information, in both written and verbal
formats, to individuals or groups in a wide variety of settings (i.e.; project team meetings,
management presentations, etc.). Must have the ability to effectively listen and process information
provided by others.
2. Customer Service: Works well with clients and customers (i.e.; business office, public, or other
agencies). Able to assess the needs of the customer, provide information or assistance to satisfy
expectations or resolve a problem.
3. Decision Making: Makes sound, well-informed, and objective decisions.
4. Flexibility: Is open to change, new processes (or process improvement), and new information.
Has the ability to adapt in response to new information, changing conditions, or unexpected
obstacles. Ability to receive and give constructive criticism and maintain effective work relationships
with others.
5. Interpersonal: Shows friendliness, courtesy, understanding, and politeness to others.
6. Leadership: Motivates, encourages, and challenges others. Is able to adapt leadership styles in
a variety of situations.
7. Problem Solving: Able to identify, evaluate, and use sound judgement to generate and evaluate
alternative actions, and make recommendations as accordingly.
8. Team Building: Encourages, inspires, and guides others toward accomplishing the common
goal.

Education and Certifications:-
Education: Bachelor’s or Master’s Degree in Business Administration, Computer Science,
Information Systems, or other related field. Or equivalent work experience. (Required)

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