Hybrid, Payroll Specialist
2 weeks ago
Job Summary: The Payroll Specialist is responsible for managing the full payroll process, ensuring accurate and timely payroll distribution, maintaining payroll records, and providing exceptional customer service to employees regarding payroll-related inquiries. This role requires a strong understanding of payroll systems, tax regulations, and compliance requirements.
Key Responsibilities:
- Process bi-weekly, semi-monthly, or monthly payrolls for all employees.
- Ensure all payroll transactions are accurately entered and processed in the payroll system.
- Calculate and process manual checks as needed for terminations, corrections, and adjustments.
- Maintain and update employee payroll records including earnings, deductions, taxes, and direct deposits.
- Ensure proper documentation and record-keeping for all payroll activities.
- Perform regular audits of payroll data to ensure accuracy and compliance.
- Stay current with federal, state, and local payroll laws and regulations.
- Prepare and submit all necessary payroll tax filings and reports in a timely manner.
- Assist with year-end activities, including W-2 preparation and distribution.
- Address and resolve employee inquiries regarding payroll, deductions, and discrepancies.
- Provide guidance to employees on payroll-related policies and procedures.
- Collaborate with HR to ensure accurate benefit deductions and employee status changes.
- Work with payroll software and systems to input and verify payroll data.
- Troubleshoot and resolve issues with payroll processing systems.
- Assist in system upgrades, implementations, and testing as needed.
- Identify opportunities for process improvements and implement solutions to enhance payroll operations.
- Participate in payroll projects and initiatives as assigned.
- Provide training and support to team members on payroll processes and systems.
Qualifications:
Education: Associate’s degree in Accounting, Finance, Business Administration, or a related field. Bachelor’s degree preferred.
Experience: Minimum of 2-3 years of payroll processing experience. Experience with ADP preferred.
Skills:
- Strong knowledge of payroll practices, tax regulations, and compliance requirements.
- Proficiency in ADP and Microsoft Office Suite (especially Excel).
- Excellent attention to detail and organizational skills.
- Strong analytical and problem-solving abilities.
- Effective communication and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.
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