Hybrid, Payroll Specialist

2 weeks ago


Glendale, United States Artemis Professionals, LLC Full time
Job DescriptionJob Description

Job Summary: The Payroll Specialist is responsible for managing the full payroll process, ensuring accurate and timely payroll distribution, maintaining payroll records, and providing exceptional customer service to employees regarding payroll-related inquiries. This role requires a strong understanding of payroll systems, tax regulations, and compliance requirements.

Key Responsibilities:

  • Process bi-weekly, semi-monthly, or monthly payrolls for all employees.
  • Ensure all payroll transactions are accurately entered and processed in the payroll system.
  • Calculate and process manual checks as needed for terminations, corrections, and adjustments.
  • Maintain and update employee payroll records including earnings, deductions, taxes, and direct deposits.
  • Ensure proper documentation and record-keeping for all payroll activities.
  • Perform regular audits of payroll data to ensure accuracy and compliance.
  • Stay current with federal, state, and local payroll laws and regulations.
  • Prepare and submit all necessary payroll tax filings and reports in a timely manner.
  • Assist with year-end activities, including W-2 preparation and distribution.
  • Address and resolve employee inquiries regarding payroll, deductions, and discrepancies.
  • Provide guidance to employees on payroll-related policies and procedures.
  • Collaborate with HR to ensure accurate benefit deductions and employee status changes.
  • Work with payroll software and systems to input and verify payroll data.
  • Troubleshoot and resolve issues with payroll processing systems.
  • Assist in system upgrades, implementations, and testing as needed.
  • Identify opportunities for process improvements and implement solutions to enhance payroll operations.
  • Participate in payroll projects and initiatives as assigned.
  • Provide training and support to team members on payroll processes and systems.

Qualifications:

Education: Associate’s degree in Accounting, Finance, Business Administration, or a related field. Bachelor’s degree preferred.

Experience: Minimum of 2-3 years of payroll processing experience. Experience with ADP preferred.

Skills:

  • Strong knowledge of payroll practices, tax regulations, and compliance requirements.
  • Proficiency in ADP and Microsoft Office Suite (especially Excel).
  • Excellent attention to detail and organizational skills.
  • Strong analytical and problem-solving abilities.
  • Effective communication and interpersonal skills.
  • Ability to handle sensitive and confidential information with discretion.

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