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AmeriCorps Programs Coordiinator
4 months ago
Title: AmeriCorps Programs Coordinator
Department/Location: Programming/Career Bound
Reports to: Bright Futures Program Manager
Position Type: Non-exempt
Primary Function:
The Full Time AmeriCorps Programs Coordinator is responsible for assisting the Bright Futures Program Manager with the implementation of the Great Futures AmeriCorps program, the oversite of Youth Volunteer Core, Youth of Youth (YOY) and Jr. Staff. The core of this role is to provide support at a professional level to the Bright Futures Program Manager and Programs teams by managing and performing daily critical tasks.
The AmeriCorps Programs Coordinator provides support in several programmatic areas including, but not limited to: recruiting, training, managing and retaining national service volunteers (AmeriCorps members) and Youth Volunteer Corps (YVC) participants, per the agreements. as In addition, meeting Career Bound objectives with regards to supporting members in college and career readiness, as well as, providing academic support. The role will also work closely with the Career Bound Managers, located in the clubs and designated Club staff to coordinate and support efforts toward the fulfillment of programmatic goals.
Key Roles (Essential Responsibilities):
• Assist the Program Manager in developing, coordinating, and delivering volunteer and service-learning projects in accordance with approved activities and Performance Measures
• Lead AmeriCorps Member recruitment efforts each term
• Assist AmeriCorps Applicants with navigating and completing the application/enrollment process each term
• Planning and coordination of AmeriCorps Orientation, bi-weekly meetings, training, and special events
• Ordering, and distributing AmeriCorps and YVC program gear and/or supplies
• Timely completion of AmeriCorps Timesheet corrections and submissions in GreenShades bi-weekly
• Timely collection, and submission of AmeriCorps (PAR’s) and approved AmeriCorps Timesheets by the 10th of each month
• Monthly tracking/calculation and distribution of individual service hours to AmeriCorps Members
• Monitor and report AmeriCorps Site challenges, needs, or opportunities for improvement monthly
• Attend monthly and quarterly AmeriCorps (Volunteer Florida) meetings and training
• Lead Ontrack member enrollment training and track individual progress by club
• Assist with the planning and coordination of YOY interviews at each site
• Provide support for the recruitment and interviewing process, along with, the planning and execution of Jr. Staff onboarding and training procedures
• Aid with AmeriCorps and Youth Volunteer Core recruitment and onboarding efforts
• Provide ongoing administrative support to the Bright Futures Program Manager
• Maintain 26 AmeriCorps and 49 Youth Volunteer files according to compliance requirements
• Track Youth Volunteer Core service hours on a weekly basis until the completion of service
AmeriCorps Full-Time Member Position Description 08.2019
• Timely collection of required documents and requests for full YVC Stipends at all club sites
• Track, monitor and record necessary performance data on a bi-weekly basis
• Complete and submit Career Bound ADA bi-weekly report by club
• Coordinate and schedule meetings with Career Bound staff, other teams, and members as needed
• Collect and organize necessary documents to request Grade Sharing from PBCSD quarterly
• Develop and maintain strong rapport with AmeriCorps Members to encourage program completion/retention
• Assist with the development, implementation, and delivery of youth geared training on careers and their educational requirements, resume writing, networking, interviewing, and job search skills;
• Assist in setting up workshops on financial aid options, post-secondary school tours, obtaining recommendations, help with essay writing, SAT/ACT testing and score submissions, college application assistance, enrollment assistance, assistance with housing applications, food programs, and other steps required to complete the process of applying to and enrolling in college.
• Additional tasks and/or responsibilities may be assigned as necessary
Skills & Knowledge Required:
• BA/BS Degree from an accredited, four-year university or college in a field related to
Education, or a combination of education and relevant experience
• 1 – 2 years of experience working with at-risk youth
• Strong writing, research, analytical, and problem-solving skills
• Ability to supervise and motivate students in a fluid environment
• Capability of enforcing Boys & Girls Clubs rules and policies in a fair and equitable manner
• Strong computer skills (Excel, Microsoft Word, Outlook)
• Keen organizational skills
• Excellent communication, both verbal and written
• Outstanding interpersonal/soft skills
• High degree of independence, flexibility, initiative, and commitment
• Capable of maintaining strict confidentiality
• Skilled at working under pressure, while meeting deadlines simultaneously
• Competence working effectively with a variety of people in a teaming environment
• Ability to receive, process, learn and grow from redirection or constructive feedback appropriately
Relationships
• Internal: Maintain close, daily contact with club staff, and supervisor to receive/provide information and discuss issues.
• External: Maintain contact and build relationships with community groups, schools external staff, volunteers and others to recruit and/or assist in resolving challenges.
Physical Requirements/Work Environment:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
• Frequently required to stand; walk; use hands and fingers, handle or feel; reach with
hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
• Occasionally required to sit.
• Ability to lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and the ability to adjust focus.
• Moderate noise level
• Ability to speak, listen or hear the telephone, use calculator, computer, copier, and fax
machine.
