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Mailing Coordinator
3 months ago
Location: Lynnfield , MA 1940
Pay Rate: $23 per hour
Work type: Temp to Perm
Shift: Mon-Fri 9:00am to 5:30pm
Are you detail-oriented and organized? Join our team as a Special Mailing Coordinator, where you'll play a vital role in managing multiple mailing projects concurrently.
As our Special Mailing Coordinator, you will serve as a liaison between clients and our operations team, ensuring all mailing tasks are completed accurately and efficiently.
Responsibilities:
• Manage Multiple Projects: Coordinate and oversee multiple mailing projects simultaneously, ensuring deadlines are met and client expectations are exceeded.
• Client Communication: Act as the primary point of contact for internal and external clients, providing project updates and addressing inquiries promptly.
• Attention to Detail: Demonstrate exceptional attention to detail and proficiency with numbers and data to ensure accurate processing of mailing materials.
• Collaboration: Work closely with the Development team and operations personnel to understand machine requirements for printing and inserting.
• Reporting: Utilize OOM (Office Output Manager) to generate reports for clients, offering timely updates on project status and performance.
• Issue Resolution: Troubleshoot any challenges during the mailing process, escalating complex issues to managers for prompt resolution.
• Postal Compliance: Maintain a thorough understanding of postal requirements and regulations to ensure compliance with standards and guidelines.
• Adaptability: Thrive in a fast-paced environment, managing multiple tasks and adapting quickly to changing priorities and deadlines.
• Financial Oversight: Generate and update reports for billing purposes, ensuring accuracy and completeness of financial records.
Qualifications:
• Experience: Previous experience in a mailing or logistics role is preferred.
• Organizational Skills: Strong organizational abilities with the capability to handle multiple tasks concurrently.
• Communication: Excellent communication and interpersonal skills, capable of interacting professionally with clients and colleagues at all levels.
• Software Proficiency: Proficiency in Microsoft Office Suite and other relevant software applications.
• Technical Skills: Familiarity with OOM or similar reporting tools is advantageous.
• Detail-Oriented: A detail-oriented mindset with a commitment to accuracy and quality.
• Pressure Handling: Ability to perform effectively under pressure and meet tight deadlines.
• Postal Knowledge: Knowledge of postal regulations and requirements is desirable.
Requirements:
• Type at least 40WPM
• Experience with Deadlines: Proven ability to work under and meet strict deadlines in a fast-paced, production-oriented environment.
• Must have HS Diploma or GED. Transcripts must be provided
• Age & Background Check: Must be at least 18 years old and pass a criminal background check
• Detail-Oriented & Problem-Solving Skills: Strong attention to detail, good problem-solving and communication skills, and the ability to accurately interpret information and follow instructions.
