Controller

2 weeks ago

Buda, United States ASAP Personnel Services - Texas Full time
Job DescriptionJob Description

As a Construction Accountant, you will be a vital part of our dynamic team, ensuring the efficient and effective financial operations of our company. Your responsibilities will span a wide range of financial tasks, including bank account management, budgetary participation, accounts payable and receivable management, lien notice preparation, pay applications, payroll oversight, vendor requests, customer account management, bank reconciliation, expense management, and HCP operations. Your deep understanding of accounting principles, exceptional attention to detail, and ability to manage multiple tasks will be essential in this role. Proficiency in QuickBooks and prior experience in the construction industry will be advantageous.

Essential Functions, Duties, and Responsibilities

Tasks may include, but are not limited to the following:

· Maintain and adjust bank account balances, specifically for the Managers' Expense account, to ensure optimal fiscal health.

· Actively contribute to monthly budget meetings with a focus on billing to drive financial strategy and planning.

· Create detailed spreadsheets of deposits and associated periods and jobs, and select and print checks for payment through QuickBooks to facilitate smooth financial transactions.

· Conduct a comprehensive monthly review of accounts receivable statements to ensure accuracy and completeness.

· Craft 1st and 2nd lien notices using templates, verify the accuracy of owners' information on the County Appraisal District, and prepare mailing materials.

· Prepare pay applications in alignment with the pay cycle, including the creation of AIA Forms and any additional forms required by the general contractor.

· Ensure accuracy in payroll preparation, including tax deductions and staff hours from T-Sheets and QuickBooks.

· Respond to inquiries from vendors about balances and payment status after a thorough review of vendor history.

· Address customer inquiries regarding balances of vendor payments and prepare and send waivers as necessary.

· Regularly reconcile bank accounts across all banks to maintain accurate financial records.

· Record receipts into QuickBooks, save a digital copy to the shared drive, and compare weekly bank account transactions with receipt records.

· Log received checks in HCP as needed and enter cash receipts from HCP to QuickBooks for ACH deposits.

Qualifications: Education, Experience, and Skills

Education:

· A deep understanding of accounting principles.

· BS in Accounting or Finance.

Experience:

· Prior experience in accounting, preferably in the construction industry.

· Minimum of 3-5 years accounting experience.

· Construction Accounting experience preferred

Skills:

· Exceptional attention to detail, ability to efficiently manage multiple tasks, proficiency in QuickBooks (advantageous), and strong analytical and organizational skills.

· Intermediate to advanced working knowledge of Excel.

· Strong customer service skills.

· Self-motivated, quick learner, resourceful.

· Attention to detail – analytical and organizational skills.

· Demonstrated ability to handle multiple assignments/prioritize.

Company DescriptionAt ASAP Personnel Services, our focus is you, the associate, and making your job search process easy. We offer support, resources, and connections to help candidates get noticed, and land positions that match their qualifications (at companies that are hiring).Company DescriptionAt ASAP Personnel Services, our focus is you, the associate, and making your job search process easy. We offer support, resources, and connections to help candidates get noticed, and land positions that match their qualifications (at companies that are hiring).

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