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Accounting Supervisor

3 months ago

Chicago, United States CENTER FOR RESEARCH Full time
Job DescriptionJob Description

The Center for Research Libraries (CRL) seeks an Accounting Supervisor to support the organization’s accounting and finance team. As the accounting Supervisor you will supervise the day-to-day accounting operations as they relate to reconciliations, invoices, deposits, allocations, preparations with financial statements, support the annual financial audit, and act as a backup for processing payroll. As part of our finance and accounting team, you will provide training for staff on CRL accounting processes and collaborate with the team on special projects. The Accounting Supervisor will report directly to the Senior Director of Finance and Administration and work closely with our outside financial consultants.


About CRL:

Based in Chicago, Illinois, CRL is an international consortium of university, college, and independent research libraries which holds and lends over five million newspapers, journals, books, pamphlets, dissertations, archives, and government publications that support original research and teaching. CRL commits to the cultivation of open and equitable access to knowledge on a global level, and works against historic, systemic inequities by: advancing open knowledge policy, infrastructure, and analytics; engaging in collections work grounded in anti-racist and post-custodial frameworks that support communities historically under-engaged by the organization; supporting collections as data development that enables expanded forms of engagement with the scholarly record; and by committing to the responsible operationalization of technology. Learn more about us and our work here.


Responsibilities:

Accounts receivable:

  • Create and distribute all invoices for membership and subscriptions using Financial Edge accounting system

  • Calculate, prepare and distribute membership and Area Materials and Global Resources Program cost share billings and communicate with member institutions regarding invoicing and cost share calculations

  • Support accounting assistant by reviewing and reconciling mailed check deposits, electronic deposits ensuring that all payments are accurate and entered into the Financial Edge accounting system and Consortia Manager System

  • Lead collection processes by initiating contact with member institutions and coordinating payment of outstanding invoices via email, phone or fax

  • Provide accounts receivable open item reports, AR aging reports, and general ledger reporting

  • Maintain customer and accounts receivable digital filing system

Accounts payable:

  • Complete vendor forms sent to the accounting department and provide accounting specific documents such as W-9 or banking info

  • Enter vendor invoices into accounting system and issue payments to vendors based on management approval

  • Enter credit card charges to general ledger

  • Work with managers to ensure purchases and expenses are coded to appropriate general ledger accounts and departments

  • Process all credit card payments on Virtual Terminal website

  • Maintain vendor and accounts payable digital filing system

Payroll: