Medical Malpractice Legal Assistant

1 month ago

Raleigh, United States Russell Tobin Full time
Job DescriptionJob DescriptionOur client, a mid-size regional law firm is looking for a Medical Malpractice Legal Assistant to join the team in their Raleigh, NC headquarters

The Legal Assistant will assist attorneys and legal staff in their day-to-day work; enhance attorney effectiveness by providing relevant knowledge and support; represent the attorney and firm to clients, legal professionals and other matter related individuals. This individual will further support the attorney group by drafting legal documents, maintaining files, performing research and preparing for upcoming events, including hearings, depositions, mediations and trials.


Responsibilities:

  • Set up new files, including preparation of conflict worksheet (including review of new file contents for names and relationships of parties and communication with attorney(s)); organize file contents; prepare Contact Sheet; docket all answer/response/client guideline dates; maintain Client Portal; review Client Guidelines and Reporting Forms.
  • Setup any templates for reports, answers and/or discovery in document management software.
  • Maintain attorney client list, deadlines and calendar.
  • General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced.
  • File general correspondence, e-mails and/or other legal documents in document management software.
  • Prepare and edit general correspondence, pleadings and/or discovery from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time.
  • Draft form or enclosure letters to court personnel, opposing counsel, employer, etc.
  • Related copying, scanning, faxing, etc.
  • Prepare documents for filing with the Industrial Commission; sending filed copies to proper parties.
  • Field and handle phone calls that may come in for attorney in attorney’s absence.
  • Review and process incoming and outgoing mail; scan and save to document management software.
  • Possible scheduling of meetings, hearings, depositions, mediations, etc., and calendar same.
  • Prepare and update indices of pleadings, discovery, and other file materials (including medical records if not preparing chronology).
  • Draft, process and/or maintain Medical Records requests.
  • Request checks for any filing fees or other court expenses. Process vendor invoices.
  • Request court reporters and reserve conference rooms for depositions, mediations, etc. as needed.
  • Prepare closed files, including offsite storage and/or shredding; coordinate with the Finance Department to close in our system and final bill; close matters in docketing system.
  • Prepare expense reimbursements.
  • Possible assistance with Marketing.
  • Maintain accuracy of work product.
  • Back up other Legal Administrative Assistant(s) as requested or assigned.


Qualifications:

  • Bachelor's degree or higher from a 4-year college or university, or
  • 2 years of experience working as a Legal Assistant within a Medical Malpractice focus
  • Proficiency with Microsoft Office Suite, including Microsoft Word
  • Minimum typing speed of 50 wpm
  • Knowledge of document management, billing, docketing, and e-discovery legal software is helpful
  • Excellent client service and interpersonal skills with the ability to interact well with and respond to the needs of all levels of individuals
  • Ability to communicate clearly and concisely in oral and written form
  • Highly organized with attention to details, including the ability to own and prioritize all aspects of the position and meet deadlines in a dynamic, fast-paced environment
  • Effectively manage and maintain confidential information
  • Self-starter with the ability to work independently, or as part of a team, using initiative in all aspects of assignments
  • Ability to read and absorb complex information quickly and accurately
  • Ability to provide paralegal and/or administrative support for two or more attorneys

The salary wage range that we expect to pay for this position is a minimum of $48,000 and a maximum of $52,000 annually. The actual pay wage may vary based on experience or other relevant factors.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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