EA for Rapidly Growing Spa and Wellness Company

3 weeks ago

Green Bay, United States Contour Spa & Wellness Full time
Job DescriptionJob Description

EXECUTIVE ASSISTANT TO THE COO - Contour Spa & Wellness

Why Join Contour Spa & Wellness?

Are you passionate about supporting others and eager to contribute to a team dedicated to driving positive change in a thriving industry? If so, the role of Executive Assistant at Contour Spa & Wellness offers an exceptional opportunity for you

At Contour Spa & Wellness, we foster a supportive and empowering culture for all team members. Whether working remotely or at one of our locations, you'll enjoy a fun work environment, competitive compensation, and opportunities for professional growth and development.

This role presents an incredible chance to contribute to a company at the forefront of the wellness industry's evolution.  It is a hybrid role that will require some days in the office but the rest of the responsibilities can be done remotely. If you're a self-motivated individual with a positive attitude, strong work ethic, and a passion for helping people and building systems, we encourage you to apply

As an Executive Assistant, you will be instrumental in supporting the Chief Operating Officer, ensuring seamless and efficient day-to-day operations. You'll collaborate with a dynamic team of high-performing individuals committed to delivering exceptional services.

Position Overview:

Contour Spa & Wellness, a rapidly expanding and innovative leader in the wellness industry, seeks a proactive and detail-oriented Executive Assistant to provide essential support to the Chief Operating Officer. This role is pivotal in driving the company's growth by efficiently managing administrative tasks, financial activities, and operational processes.

Responsibilities:

The Executive Assistant will oversee a wide range of tasks, collaborating closely with the COO and Contour Spa & Wellness Team to ensure smooth operations and facilitate efficient growth. The role will require a couple of days in the office but they rest of the responsibilities can be done remotely. Key responsibilities include:

Calendar and Email Management: Coordinate appointments, meetings, and events for the management team. Prioritize and respond to incoming emails promptly, ensuring timely follow-up.

Financial & Payroll Reconciliation: Assist in reconciling financial transactions and payroll activities, maintaining accurate and up-to-date financial records in collaboration with the finance team.

Expense Tracking & Reporting: Monitor and record expenses, prepare expense reports, and contribute to the creation of financial reports for management review.

New Location Support: Facilitate the setup of new spa and wellness locations, including website updates, system setup, and coordination of equipment and supplies.

Inventory Management: Oversee inventory orders, maintain records of inventory levels, and ensure timely replenishment.

Process Documentation: Develop and maintain checklists, manuals, and process documentation to ensure consistent and efficient operations across all locations.

Document Review and Editing: Review and edit documents, emails, presentations, and other materials for accuracy, clarity, and professionalism.

Equipment and Supplies Ordering: Manage the procurement of equipment, supplies, and devices required for spa and wellness centers.

Travel Arrangements: Arrange travel logistics, including flights, accommodations, transportation, and itineraries.

Lease Drafting and Docusign: Assist in drafting leases and other legal documents, facilitating contract execution using Docusign or similar platforms.

Monthly Bookkeeping: Collaborate with the finance team to support monthly bookkeeping activities and maintain accurate financial records.

Adaptability and Initiative: Demonstrate flexibility and willingness to assume additional responsibilities as the role evolves to meet the company's changing needs.

Qualifications:

  • At least 3 years proven experience as an Executive Assistant or in a similar role.

  • Strong proficiency in GSuite platforms and Microsoft Office Suite (Excel, PowerPoint, Word).

  • Familiarity with financial processes, payroll, and expense tracking.

  • Strong organizational skills with the ability to prioritize tasks and complete them accurately and on time.

  • Excellent communication and interpersonal skills.

  • Excellent problem-solving and troubleshooting skills with a proactive approach.

  • Ability to maintain confidentiality and exercise discretion.

  • Detail-oriented with excellent document editing and formatting skills.

  • Trustworthy with strong personal integrity.

  • Able to work independently with minimal oversight and in a team environment.

  • Legal knowledge or experience in drafting documents preferred. 

  • Prior experience in a rapidly growing company or the wellness industry is advantageous.

How to Apply:

If you're enthusiastic about contributing to the growth of a dynamic company, please submit your resume, a cover letter outlining your relevant experience and qualifications, and complete the application questions below. Contour Spa & Wellness is committed to building a diverse and inclusive workplace, and we welcome applicants from all backgrounds.

More about the role: 

Your responsibilities will encompass a diverse array of administrative and clerical duties, including calendar management, scheduling, expense tracking, and assisting in the establishment of new locations. Additionally, you'll have the chance to participate in process documentation, equipment procurement, and travel coordination, among other tasks.

To excel in this role, you must possess outstanding organizational skills, efficiency, and attention to detail, with the capacity to manage multiple responsibilities concurrently. Demonstrating strong self-direction, you'll proactively identify areas requiring additional support and take ownership of those tasks.

The ideal candidate will bring proven experience as an Executive Assistant or in a comparable role, along with exceptional organizational abilities, excellent communication skills, and proficiency in Microsoft Office Suite and relevant software. Familiarity with financial processes, payroll, and expense tracking is essential, alongside a keen eye for detail, discretion, and proactive problem-solving skills. Knowledge of document editing, formatting, and legal drafting is advantageous, as is prior experience in a rapidly growing company or the wellness industry.

Company DescriptionContour Spa & Wellness is a rapidly growing franchise offering cryo slimming, cryotherapy and cryo treatments and med spa support individuals with their body goals. This role would be supporting the COO in the growth and expansion of Contour Spa & Wellness.Company DescriptionContour Spa & Wellness is a rapidly growing franchise offering cryo slimming, cryotherapy and cryo treatments and med spa support individuals with their body goals. This role would be supporting the COO in the growth and expansion of Contour Spa & Wellness.

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