Payroll/ Project Administration

4 weeks ago

Santa Fe Springs, United States Moorea Investments Full time
Job DescriptionJob Description

Job Summary: 
Corporate office for three successful global industrial coatings specialty contractors is looking for a candidate with proven working experience to be responsible for providing accurate, timely financial information to assist decision-making in this multi-faceted position.  

Essential Functions: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability and/or competency needed for successful performance in the role.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Entry of job registrations into the accounting system for contract values and budgets.
  • Assist with job folders for projects which include contracts, insurance, specifications and required submittals and any other project relevant information.
  • •    Attends kick-off meetings for the projects.
  • •    Requests certificates of insurance and files preliminary notices.
  • •    Prepares monthly billings for the customers.
  • •    Supports production with changes to ongoing projects (PCO’s, CO’s).
  • •    Processes and pays weekly all accounts payable invoices.
  • •    Compiles payroll data, such as hours worked, job numbers assigned to, taxes, insurance, and union dues to be withheld, and employe identification number, from time sheets and other records.
  • •    Prepares computer input, enters data into computer files, and posts to payroll records.
  • •    Reviews wages computed and correct errors to ensure accuracy of payroll.
  • •    Prepares and issues paychecks.
  • •    Complies monthly union dues reports and payments to the different unions.
  • •    Provides certified payroll records to the requesting agencies.
  • •    Attends projects close out meetings for evaluation of the project and review of the estimate.
  • •    Assists the controller in various accounting duties.
  • •    Assist with other projects as assigned.

Knowledge, Skills, Abilities, Competencies and Experience:
•    Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook
•    Ability to use general office equipment (fax, scanner, copier, etc.)
•    Ability to multi-task with excellent attention to detail and high level of accuracy
•    Excellent interpersonal and communication skills, able to communicate with people at all levels.
•    Ability to work in small, tight-knit organization, and willingness to take on additional responsibilities as required to maintain workflow.
•    Record keeping, scanning, filling.
•    Hiring practices and payroll law.

These qualifications may be met through on the job training and specialized classes.

Preferred Qualifications:
•    Experience in Construction industry is a plus.
•    Previous experience with Sage 100 Contractor.
•    Experience working with Unions.


Physical Demands and Work Environment: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  
•    Employee is regularly required to sit, walk and stand; talk or hear, both in person and by telephone.
•    Use hands repetitively to finger, handle, feel or operate standard office equipment.
•    Reach with hands and arms.
•    Work under typical office conditions.
•    Ability to sit at a computer terminal for an extended period of time.
•    Vision requirements- close vision and fine vision, depth perception, ability to adjust focus and ability to see color, shades and brightness.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description is intended to describe the type and level of work being performed by a person assigned to this position. It is NOT an exhaustive list of all duties and responsibilities required by a person so classified. The job may require additional hours beyond the normal 40-hour workweek and Onsite. 
 

Company DescriptionCorporate office for three successful global industrial coatings specialty contractors is looking for a candidate with proven working experience to be responsible for providing accurate, timely financial information to assist decision-making in this multi-faceted position.Company DescriptionCorporate office for three successful global industrial coatings specialty contractors is looking for a candidate with proven working experience to be responsible for providing accurate, timely financial information to assist decision-making in this multi-faceted position.

  • Payroll Assistant

    3 weeks ago

    Santa Fe Springs, United States All City Management Services Full time

    **PAYROLL ASSISTANT** - All City Management Services has an immediate opening for a self-motivated and reliable individual to join our team as a full-time Payroll Assistant. **RESPONSIBILITIES**: - Works under the direction of the Payroll Manager and Team Lead. - Assist Payroll Specialist to complete tasks associated with the processing of payroll for...

  • HR & Payroll Administrator

    4 days ago

    Santa Ana, United States Fire Safety First Full time

    **HR & Payroll Administrator** **Join the Fire Safety First Team!** FSF has been successful in serving SoCal's fire protection needs for nearly 50 years. Since then, we have grown into a dynamic team of creative minds and professionals with years of industry practice. FSF offers a fun and collaborative work environment where individuals are given the...

  • Payroll Assistant

    6 days ago

    Santa Fe Springs, United States All City Management Services Full time

    Position: Payroll Assistant Location: Santa Fe Springs, CA Job Id: # of Openings: 1 PAYROLL ASSISTANT All City Management Services has an immediate opening for a self-motivated and reliable individual to join our team as a full-time Payroll Assistant. RESPONSIBILITIES: Works under the direction of the Payroll Manager and Team Lead. Assist...

  • Payroll & Benefits Clerk

    5 days ago

    Santa Fe, United States Santa Fe Independent School District Full time

    **Primary Purpose**: Work under moderate supervision to assist with the accurate and timely preparation of payroll and employee benefits according to prescribed procedures and regulations. **Qualifications**: ***Education/Certification**: ***High School diploma or GED **Special Knowledge/Skills**: ***Effective organization, communication, and interpersonal...

  • Payroll Administrator

    4 weeks ago

    Colorado Springs, United States U.S. Olympics Full time

    Are you mission-driven and passionate about helping others succeed?Do you strive to lead, follow, and act with integrity?Are you the one who honors your commitments?Is building trusting relationships an integral part of why you do what you do?Do you push limits and challenge the status quo?If you answered YES, keep reading to find out how you can contribute...

  • Payroll Administrator

    3 weeks ago

    Colorado Springs, United States U.S. Olympics Full time

    Are you mission-driven and passionate about helping others succeed?Do you strive to lead, follow, and act with integrity?Are you the one who honors your commitments?Is building trusting relationships an integral part of why you do what you do?Do you push limits and challenge the status quo?If you answered YES, keep reading to find out how you can contribute...

  • Resume Submission for Future Openings

    2 months ago

    Santa Fe Springs, United States Griffith Company Full time

    Submit your resume for future openings. We are interested in: * Accounts Payable Clerks * Administrative Assistants * Contract Administrators * Labor Compliance Administrators * Payroll Clerks * Project Accountants * Project Accountant Assistants We are an equal opportunity employer and employee-owned company.

  • Project Administrator

    4 weeks ago

    Santa Fe, United States City of Santa Fe, NM Full time

    STREETS & DRAINAGE MAINT - Performs a variety of project management and administrative tasks related to the planning, design, construction, budgeting, forecasting, and reporting on assigned projects and programs.

  • Payroll Specialist

    2 weeks ago

    Santa Fe, United States Santa Fe Independent School District Full time

    **Primary Purpose**:To contribute to the smooth flow of information and communication throughout the office and entire school system. **Qualifications**: **Education/Certification**: - High School Diploma or GED - Meet certification requirements for this position **Special Knowledge/Skills**: 1. Knowledge of payroll procedures. 2. Ability to use personal...

  • Facilities Project Administrator

    7 days ago

    Santa Fe, United States City of Santa Fe, NM Full time

    FACILITIES MAINTENANCE - Performs a variety of project management and administrative tasks related to the planning, design, construction, budgeting, forecasting, and reporting on assigned projects and programs.

  • Director of Human Resources and Payroll

    2 weeks ago

    Santa Fe, United States Santa Fe Dining Full time

    Job DescriptionJob DescriptionPosition Summary: The Director of Human Resources is responsible for managing and overseeing all human resources, payroll and benefits administration for The Peters Corporation, with centrally located offices in Downtown Santa Fe.Compensation: Exempt, salariedEssential Functions & Responsibilities:Administer HR policies and...

  • Global Payroll Senior Manager

    17 hours ago

    Santa Fe, United States Amentum Full time

    Pay range 145 - 150K (depending on experience). US Citizenship is required to apply. The Senior Manager, Global Payroll is responsible for leading and managing all payroll operations outside of the United States. This role is critical in ensuring the accuracy, compliance, and efficiency of payroll processes across various international locations. The ideal...

  • Human Resources/payroll Administrator

    3 weeks ago

    Santa Monica, United States KCRW Inc Full time

    **Position Title: HR/Payroll Administrator** **Who we are** As KCRW evolves from a beloved public radio station to a multi-platform media and culture organization, our concept of membership must evolve as well. Our members are our lifeblood, a passionate cohort of curious enthusiasts, and our future is connecting them to each other and to a rich ecosystem...

  • Construction Payroll Administrator

    2 weeks ago

    Santa Ana, United States Kya Services, LLC Full time

    **Position Summary-**The union payroll administrator position is accountable for collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay-related information to employees, as well as completing monthly reporting to appropriate union and labor agencies. **_Essential Duties and...

  • Construction Payroll Administrator

    2 weeks ago

    Santa Ana, United States Kya Services, LLC Full time

    Position Summary- The union payroll administrator position is accountable for collecting timekeeping information, incorporating a variety of deductions into a periodic payroll, and issuing pay and pay-related information to employees, as well as completing monthly reporting to appropriate union and labor agencies. Essential Duties and Responsibilities 1....

  • Resume Submission for Future Openings

    1 month ago

    Santa Fe Springs, United States Griffith Company Full time

    Job DescriptionJob DescriptionSubmit your resume for future openings. We are interested in:Accounts Payable ClerksAdministrative AssistantsContract AdministratorsLabor Compliance AdministratorsPayroll ClerksProject AccountantsProject Accountant AssistantsWe are an equal opportunity employer and employee-owned company.Important Notice to Staffing...

  • Resume Submission for Future Openings

    3 weeks ago

    Santa Fe Springs, United States Griffith Company Full time

    Job DescriptionJob DescriptionSubmit your resume for future openings. We are interested in:Accounts Payable ClerksAdministrative AssistantsContract AdministratorsLabor Compliance AdministratorsPayroll ClerksProject AccountantsProject Accountant AssistantsWe are an equal opportunity employer and employee-owned company.Important Notice to Staffing...

  • Director of Human Resources and Payroll

    1 week ago

    Santa Fe, United States The Ladders Full time

    Position Summary: The Director of Human Resources is responsible for managing and overseeing all human resources, payroll and benefits administration for The Peters Corporation, with centrally located offices in Downtown Santa Fe. Compensation: Exempt, salaried Essential Functions & Responsibilities: Administer HR policies and practices. Modify and...

  • Payroll & Administrative Assistant

    3 weeks ago

    Colorado Springs, United States Dunkin' Full time

    Job Description Description We are looking for a Payroll and Administrative Assistant to join our office staff. This is a full time position with benefits offered. The ideal candidate will possess the following skills: * Must have computer skills * Must have previous Payroll experience * Must be proficient in Excel * Must have QuickBooks experience * Must...

  • Payroll & Administrative Assistant

    1 month ago

    Colorado Springs, United States Dunkin' Full time

    Job Description Description We are looking for a Payroll and Administrative Assistant to join our office staff. This is a full time position with benefits offered. The ideal candidate will possess the following skills: * Must have computer skills * Must have previous Payroll experience * Must be proficient in Excel * Must have QuickBooks experience * Must...