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Accounts Payable
4 weeks ago
Local CPA firm looking for an Accounts Payable / Accounting Assistant mainly responsible for one client that has multiple businesses.
Accounts Payable Job Responsibilities (90%):
- Review invoices posted by client managers in the system.
- o Ensure invoices attached are the same as posted on the bill
- o Ensure the account codings are correct
- o Ensure no duplicated invoices are posted
- o Ensure all other entries related to particular invoice is correct
- Weekly review of payables to ensure recurring invoices are paid at a reasonable time
- Manage the AP run, print checks
- Analyze discrepancies on the invoices and work with managers and/vendors to fix issues
- Create cash flow workbook when required
- Work closely with the client managers in all accounts payable matters; ensure professional and clear communications with them
- Responsible for all accounts payable tasks as required by the role with minimal supervision from Supervisor
Accounting Assistant Job Responsibilities (10%):
- Assist Accountant in the financial reporting process:
- o Initial review of the P&L to check if there’s missing invoices for the period, then coordinate with the managers
- Responsible for certain accounts such as, but not limited to:
- o Prepaids
- o Accrued Expenses
- o Fixed Assets
- o Expenses
- All other tasks as needed to accomplish the monthly processes
Job Skills and Qualifications:
· Microsoft Office Skills, especially Excel
· Very good knowledge on QuickBooks Desktop
· Ability to prioritize and multi-task; detail oriented
· Strong organization skills with emphasis on transparency
· A fast worker, can work independently but function as a team player
· We don't like someone who always complains. We are looking for someone who understands the issue and work with us, with client or with vendor in how to resolve the issues.
· Have positive personality. We have a family-oriented business and we have a smooth working relationship in the office, we are looking for someone that will fit right in to our culture.
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