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Legal Assistant
3 months ago
Job Summary:
As a Legal Administrative Assistant at this reputable law office, you will play a vital role in ensuring the smooth operation of this office. You will be responsible for providing administrative support to the attorney, managing office communications, and maintaining organized records. The ideal candidate is proactive, efficient, and capable of handling multiple tasks with a high level of accuracy.
Key Responsibilities:
- Office Management: Greet clients and visitors, answer phone calls, manage office correspondence, and maintain a professional and welcoming office environment.
- Document Preparation: Prepare, format, and proofread legal documents, correspondence, and reports with a high degree of accuracy.
- Scheduling: Coordinate and schedule meetings, court appearances, and appointments for the attorney and clients. Manage the attorney's calendar to ensure no conflicts arise.
- File Management: Organize and maintain electronic and physical client files, ensuring all documents are properly filed and easily accessible.
- Client Relations: Communicate with clients via phone, email, and in-person to provide updates, gather information, and schedule consultations.
- Billing and Invoicing: Assist in preparing and processing client invoices, tracking billable hours, and managing expense reports.
- Data Entry: Accurately enter and update client information, case details, and other pertinent data into the firm’s case management system.
- Research Assistance: Conduct basic legal research and gather information as requested by the attorney.
- Confidentiality: Handle sensitive information with the utmost discretion and maintain strict confidentiality in all aspects of the job.
- General Administrative Support: Provide additional administrative support as needed, including ordering office supplies, managing mail, and assisting with special projects.
Qualifications:
- Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Experience: Previous experience in an administrative role, preferably within a law firm or legal environment; legal certifications a plus.
Skills:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Attention to detail and a high degree of accuracy.
- Ability to work independently and as part of a team.
- Familiarity with legal terminology and court procedures is a plus.
- Attributes:
- Professional demeanor and appearance.
- Dependable and punctual.
- Discreet, with a commitment to maintaining confidentiality.
Benefits:
- Generous Paid Time Off (PTO)
- Competitive hourly salary
- Opportunities for professional development and advancement
- Yearly/holiday bonuses
