Receptionist / Support Specialist

2 weeks ago

Albuquerque, United States BESTstaff, Inc Full time
Job DescriptionJob Description

NOTE TO APPLICANTS: You MUST include a full and detailed resume which shows your relevant employment history, employment dates for each job, technical / software skills.  Applications without this will not accepted.  This is NOT an entry level position.

 

This contract-to-permanent position replaces an existing employee who is moving into a full time position providing support for staff and project managers.  It’s a busy front desk, with hybrid duties as a receptionist and support specialist. It’s a professional engineering office with field techs in and out. This position starts immediately.
 
OVERVIEW OF DUTIES / RESPONSIBILITIES: 

  • Maintain a “Company/Employee Locator” (Excel) with daily staff whereabouts.
  • Maintain a dozen or more Outlook scheduling calendars for company vehicles, A/V equipment, travel, vacation, conference rooms.
  • Check out company vehicles and their keys at the end of each day for the next day’s field work.
  • Inventory equipment (weekly/Excel)
  • Scheduling (on the phone) and getting the vehicle next door for service and washes (which is literally next door to our office).
  • Record daily mileage reports in Excel, and submit to corporate at the end of the month.
  • Assist with company event logistics, setup conference rooms w/equipment and Teams when needed, order lunch, assist with clean-up.
  • Maintain Trainings/Brown Bags (Access) records.
  • Prepare all shipping labels (USPS, UPS, and FedEX).  Take receipt and email staff of incoming shipment.
  • Order service on copiers when needed.
  • Scanning invoices and incoming checks, then email to A/P.
  • Scanning variety of documents.
  • Assist with any errands i.e., lunch pick-up, or other business related pick-ups.
  • Assist with travel arrangements, local vehicle rentals, lodging requests for field work inside the state, etc.
  • Project support tasks as assigned. 

REQUIRED SKILLS / KNOWLEDGE

  • Knowledge and skills to perform all duties as listed above.
  • Excellent interpersonal skills. You must be friendly, provide excellent customer service, and have the ability to work well independently and as part of a team. 
  • Good computer and software skills, with knowledge of Microsoft Office Suite are required.  Experience in Teams® and Vision strongly desired. 
  • Strong analytical and problem-solving skills, a plus.  

OTHER:

  • Attire:  Dress code is mostly business casual, with casual Fridays expanded into the week.  Client prefers staff to dress as if a client could walk in at any time.  Nice jeans are acceptable at the desk, with no holes/tears/stains.  Tops need to be suitable for business, with no slogans or skimpy/revealing. 
  • We have long tenure here and are looking to hire someone whose goal is long term permanent employment. 
  • Pay: This is an hourly position, paying between $22 - $25/hr (based on skill set)
  • Work Schedule:  M – F, 8 AM – 5 PM, with an hour lunch. 

 

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