prepper/Scanner
1 week ago
Fairfax, United States
NORTHERN VIRGINIA OPHTHALMOLOGY ASSOCIATES PC
Full time
Job DescriptionJob DescriptionPOSITION OVERVIEW
- A part-time prepper/scanner for a busy 17-provider private ophthalmology practice located in Northern Virginia
- Must be available to work Monday - Friday during the following hours (determined by office needs): 7:30 AM - 4:00 PM; 8 AM - 4:30 PM; 8:30 AM - 5:00 PM; 9:30 AM - 6:00 PM
- The Medical Records Prepper/ Scanner is primarily responsible for ensuring that: 1) All patient records are legibly scanned into our EHR system; 2) All documents received are scanned in and sent to the appropriate recipient on time; and 3) All inter-office packages are recorded, sent, and distributed promptly.
*POSITION REQUIREMENTS
*The successful candidate will have:
- Ability to multi-task
- Ability to prioritize workload
- Ability to work at a moderate-to-fast pace
- Attention to detail great organization skills
- Good communication skills and be courteous, reliable, and a fast learner
IF YOU MEET THE ABOVE QUALIFICATIONS, PLEASE SEND YOUR RESUME ASAP FOR CONSIDERATION.
DETAILED JOB DESCRIPTION
- Highlight form sections that require a patient’s initials/signature
- Identify and print forms needed for a patient’s visit
- Identify expired and valid information/documents within a patient’s account
- Identify other additional information needed for a patient’s visit
- Notify management when updated forms are not loaded for printing
- Pull insurance authorizations, as needed
- Pull insurance eligibility, including co-pay amounts and unmet deductible amounts
- Retrieve surgery documents for pre-op appointments
- Update patient demographics, as needed
- Other duties, as assigned
- Account for and scan all chart notes by the end of each day
- Assign appropriate staff to transport inter-office packages as frequently as needed
- Follow-up on requests to locate missing chart notes
- Log all incoming and outgoing inter-office packages
- Prepare, Edit, and Mail incoming dictated letters
- Review upcoming appointment schedules to ensure prior visit chart notes are available prior to upcoming appointment
- Save and periodically review paperwork to be scanned in for patients not yet in our system
- Scan barcoded and non-barcoded in-office documents into patient accounts
- Scan faxes and mailed paperwork into patient accounts and send them to the appropriate recipient(s), if applicable
- Store scanned documents in compliance with company policies
- Visit storage units (off-site and on-site) to search for missing records.
- Ability to travel to the other offices when needed