Scheduler - Pediatric Home Health

4 weeks ago

Dubuque, United States Universal Pediatrics, Inc. Full time
Job DescriptionJob Description

Integrity | Compassion | Adaptability | Responsibility | Excellence

WE ARE NOT YOUR TRADITIONAL HOME HEALTH....


Universal Pediatrics is Iowa and South Dakota’s largest provider of in-home health care services focusing on the pediatric and young adult population. We have over 30 successful years in business and have proven to be the premier choice for pediatric home health care.


WHAT WE ARE LOOKING FOR?


We are looking for a detailed-orientated, passionate and energetic Scheduler to our Dubuque team To be successful in this role the right candidate will have strong teamwork and communication skills and the motivation to support our current nurses, new nurses, clients and client families. Being highly organized, confidential, able to work in a face-paced environment and enjoy problem solving is critical in this position.


PRINCIPLE RESPONSIBILITES

In collaboration with the Administrator/Clinical Manager, creates and distributes monthly schedules for field staff to inform them of date, time, hours scheduled and includes which case the employee will be working on the following month.

  1. Reviews and utilizes nurses’ availability to create a work schedule.
  2. Verifies timesheets against master schedule to ensure staff have completed hours as scheduled. Assures timely processing of field staff timesheets.
  3. Monitors client hours including frequencies, per Plan of Care (POC) and communicates with Administrator and Clinical Manager. Completes Alternate Scheduling Notifications (ASN) as needed.
  4. Organizes the schedule as needed to fulfill staffing commitments to clients in absence of scheduled nurse and/or in an emergency situation.
  5. Performs data entry by creating correspondence, memos, forms, etc. as needed.
  6. Assists in arranging orientation in clients’ homes with Clinical Manager and/or Administrator and field staff.
  7. Alerts Clinical Manager and Administrator of vacant positions and communicates staffing needs to the Corporate office for posting positions.
  8. Manages telephone inquiries and transfers them to the appropriate personnel for follow-up.
  9. Communicates all client and employee issues with Clinical Manager and Administrator.
  10. Makes staffing replacements, as needed during office hours, in order to ensure compliance with the established physician ordered POC.

ADDITIONAL RESPONSIBLITES

  1. Assumes twenty-four hour on-call, in a rotation pattern, for scheduling emergencies with clients and staff. Refers all medical emergencies to RN on call and documents all calls as directed.
  1. Participates in QAPI activities as directed by the Administrator.
  1. Performs other duties as required by the nature of the position or as requested by a supervisor.

QUALIFICATIONS

  1. High school diploma or equivalent required.
  1. One or two years related experience in scheduling preferred.
  1. Must be capable of independent operation of various office equipment including computer, facsimile machine, postage machine, telephone, copier, etc.
  1. Basic computer skills a must.
  1. Must communicate well both orally and in writing in English.


SCHEDULE:

  1. Monday - Friday, 8:00am - 4:30pm
  1. Participate in 24 hour on-call rotation for scheduling emergencies with clients and staff, documenting all calls received.
  1. Travel may be required outside of office hours


WAGE:

  1. Hourly position (non-exempt)
  1. Wage is based on experience, skills and qualification


PERKS WORKING AT UNIVERSAL PEDIATRICS:

  • Full-time benefit package includes health insurance, vision and dental plans
  • Short-term disability and life insurance
  • Flexible spending accounts and health savings account
  • PTO
  • 401(k) with company match
  • Work/life balance
  • Employee Referral Bonuses
  • Fun activities and incentives
  • Community event & charity event opportunities


JUDGMENT AND INITIATIVE:

Must work well as a team player, as well as, work independently. Must demonstrate a high degree of judgment in the application of agency policies. Must exercise good initiative in the development and implementation of the staffs’ schedules. The position requires a high degree of confidentiality.

WORK CONDITIONS/HAZARDS:

Occasional exposure to hazardous substances and infectious diseases. Occasional lifting, carrying, pushing and pulling of approximately twenty-five pounds. Work environment includes frequent interruptions.

TRAVEL:

Some traveling to other states may be necessary to perform this job. Periodic exposure to weather elements

DISCLAIMER CLAUSE:

This job description and specifications are not intended and should not be construed to be an exhaustive list of all job responsibilities, skills or working conditions associated with this job. They are intended to be an accurate reflection of the principle requirements of the position within this Agency’s operations.



Full-time
Monday - Friday
8:00am - 4:30pm
Hourly position (non-exempt)

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