Registrar Clerk

Job DescriptionJob Description

Miami Regional University has an immediate opening for a full time Registrar File Clerk. Staff member will serve as a positive role model for students, faculty and guests in the areas of customer service, respect, communication, collaboration and excellence. Applicants must be able to demonstrate a sensitivity to the needs of others from multicultural backgrounds and demonstrate commitment to our Mission, Vision and Core Values.

The Registrar File Clerk is responsible for the integrity and proper document retention of the academic student files for the university. This position handles paperwork of a confidential and sensitive nature and must function efficiently and effectively in a professional environment.  Ensure all duties are handled with integrity, accuracy, confidentiality, and maintenance of records in compliance with all state, accrediting and federal regulations, and be able to respond to all inquiries expected in an audit or accreditation visit.  Treat all staff, faculty, and students with respect they deserve and the feeling of a welcomed part of our organization.

Essential Duties and Responsibilities:

• Manage all file pull requests from other departments
• Manage the Sign out log for files and ensure proper procedure is followed (all files are returned)
• Maintain file room organized, clean and without clutter, filing all documents in proper tabs of each file
• Complete file inventory (with assistance from Senior Registrar and Asst. Registrar) to ensure all files are accounted for and filed in the proper area
• Ensure all files are filed in proper alphabetical order
• Relocating of files from active to inactive room when students withdraw and graduate
• Assist students with picking up transcripts/diplomas
• Assist students with ordering transcripts in person and via phone and e-mail
• Assistance with special projects including School Docs scanning
• Monthly submissions of attendance and transcripts to Career Source for students currently attending
• Contact students to complete graduation clearance process so that the Registrar can switch them to Graduate from Academic Completer
• Create Enrollment Letters for students requesting them and submit to registrar for approval/signing
• Update CampusVue student Activities with individual result of document request & every step of the process
• Contact students individually via e-mail when their document requests are denied due to balance issue
• Contact students individually via e-mail when diploma and/or transcripts are ready for pick up or have been mailed
• Reasonable and reliable attendance
• Other duties, as assigned. 

 Minimum Qualifications:

The ideal candidate will be dynamic, organized, energetic, and able to support cross functional coordination in a sometimes fast paced environment using excellent judgement.  May be required to be available during non-regular business hours, on occasion or as needed to provide support and assistance to the University.

Knowledge: Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures

Customer and Personal Service: Knowledge of principles and processes for providing excellent customer service when dealing with students and co-workers

 Work Schedule:

Part time or full time.  Work schedules vary.  Daily and weekend hours may be required. 

Classification:

Hourly

Physical and Precautionary Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations that do not cause an undue hardship may be made to enable individuals with disabilities to perform essential functions.

·         Ability to stand for extended periods.                                                                                                              

·         Frequently required to, sit, reach, climb, stoop, kneel, crouch, or lift up to 25 pounds unassisted.

Benefits include :

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Equal Opportunity Employer

Miami Regional University does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, genetic information, age, national origin (ancestry), disability, martial status, sexual orientation, military status, or any other characteristic protected under applicable federal, state or local law.

 

 

Company DescriptionFor over 26 years, MRU has been providing students with a variety of education. MRU offers graduate and undergraduate courses in the field of Nursing and graduate programs in Business and Education. Visit mru.edu for more information.Company DescriptionFor over 26 years, MRU has been providing students with a variety of education. MRU offers graduate and undergraduate courses in the field of Nursing and graduate programs in Business and Education. Visit mru.edu for more information.

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