Civil Process Clerk

Job DescriptionJob Description
The Middlesex Sheriff’s Office (“MSO”) Civil Process Division is seeking a qualified professional for the position Civil Process Clerk (“Clerk”) in the Civil Process Office, located in Chelmsford, MA.  The selected candidate will be primarily responsible for data entry of information pertaining to civil court cases into our proprietary database, invoicing individuals, preparing documents for return to the courts, helping individuals who come into the office, and answering phones.  This employment opportunity is a full-time, non-exempt position covered under a collective bargaining agreement.  The Clerk reports to the Director of Civil Process or their designee.  The hours of work for this position are 7:00a.m. to 5:00p.m. flex with Saturday/Sunday off.  The shift and days off are subject to change based on the needs of the Civil Process Division and/or at the discretion of management.
 
Additional responsibilities of the Clerk include, but are not limited, to: 
 

• Greet self-representing litigants and attorneys at front counter to receive court documents for data entry into the CivilServe database;
• Open mail and prepare court documents received by mail for recording into the CivilServe Database;
• Enter data into the CivilServe database and then prepare documents for service by the Serving Deputies;
• Tabulate the fees associated with the service and prepare invoices for self-representing litigants and attorneys;
• Prepare paperwork returned by the serving deputies for return to self-representing litigants and attorneys;
• Record writs at the Registry of Deeds;
• File documents and perform other general office duties;
• Secure office location at the close of business;
• Ability to attend training sessions and other meetings outside of regular working hours;
• Other work duties as assigned by the Director of Civil Process or designee

Working Conditions:

The Civil Process Clerk may be required to interact with customers in the Civil Process office or on the phone who are under emotional stress.  The Civil Process Clerk must also be cognizant of the confidential and sensitive nature of court and legal information and working for a law enforcement agency. 

Qualifications: 
 

• Working knowledge and application of state civil litigation laws preferable;
• Must be customer service oriented and able to handle a large volume of work;
• Poised, experienced active listener with strong oral, written, organizational and time management skills with the ability to maintain comprehensive and cohesive records;

• Strong working knowledge of Microsoft Word, Excel, and Outlook is mandatory;
• Additional ideal characteristics include:  excellent judgment; ability to communicate with people at all levels of the organization; ability to work independently in a fast-paced environment and pay close attention to detail;
• Ability to positively handle conflict

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  The applicant must have an active valid driver’s license, the right to legally operate a motor vehicle in Massachusetts and pass a criminal background check.

Salary:  Base salary is $52,662.34 plus additional compensation and benefits offered within the collective bargaining agreement.  Interested candidates can review this job posting at www.middlesexsheriff.org and may submit a cover letter and resume via email to HR@sdm.state.ma.us.
 
Submissions must be received by April 24, 2024 at 5:00p.m.

The Middlesex Sheriff’s Office is an equal opportunity employer

 

Powered by JazzHR

TQEJzL6Dav

---