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Office Manager

4 months ago

Hempstead, United States MusicBreeds Inc Full time
Job DescriptionJob Description

About Us:

MusicBreeds is a leading organization dedicated to workforce development, committed to empowering individuals to achieve economic independence and career success. Through innovative programs and services, we provide comprehensive support to help individuals acquire the skills, resources, and opportunities needed to thrive in today's competitive job market.

Job Summary:
The Office Manager will be responsible for ensuring the smooth and efficient operation of our office. This role requires a blend of administrative prowess, organizational skills, and an understanding of the arts sector. The ideal candidate will be proactive, detail-oriented, and passionate about contributing to the cultural and artistic goals of our organization.

Key Responsibilities:

1. Office Administration:
- Manage daily office operations, including scheduling, correspondence, and office supply inventory.
- Maintain organized and efficient office systems, including filing, data management, and record-keeping.
- Oversee the maintenance of office equipment and coordinate repairs as necessary.

2. Human Resources Support:
- Assist with recruitment processes, including posting job openings, scheduling interviews, and onboarding new employees.
- Maintain employee records and assist with HR documentation and compliance.
- Coordinate staff training sessions and professional development opportunities.

3. Financial Administration:
- Handle basic bookkeeping tasks, including invoicing, expense tracking, and budget monitoring.
- Work with the finance department to process payroll and manage financial records.

4. Event Coordination:
- Assist in the planning and execution of art-related events, exhibitions, and programs.
- Coordinate logistics for meetings, workshops, and other organizational activities.
- Liaise with artists, vendors, and other stakeholders to ensure successful event outcomes.

5. Communication and Public Relations:
- Serve as the first point of contact for visitors and callers, providing excellent customer service.
- Manage internal and external communications, including newsletters, social media, and press releases.
- Support marketing efforts by assisting with the creation of promotional materials and coordinating outreach activities.

6. Project Management:
- Support special projects and initiatives related to the arts, including grant applications and program development.
- Monitor project timelines and deliverables, ensuring that goals are met on time and within budget.

Qualifications:

- Education: Bachelor’s degree in Arts Administration, Business Administration, or a related field.
- Experience: At least 3-5 years of experience in office management, preferably within the arts or nonprofit sector.
- Skills:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with office management software.
- Basic knowledge of accounting principles and financial management.
- Event planning and coordination experience.
- Personal Attributes:
- A genuine passion for the arts and cultural initiatives.
- Detail-oriented, proactive, and able to work independently.
- Strong interpersonal skills and the ability to build relationships with diverse stakeholders.

Work Environment:
- This position typically operates in a professional office environment.
- Occasional evening and weekend work may be required for events and special projects.

Application Process:
Interested candidates should submit their resume, a cover letter outlining their relevant experience and interest in the position, and contact information for three professional references.

Equal Opportunity Employer:
MusicBreeds, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.