Accounts Payables Specialist

3 weeks ago

Plymouth, United States Financial One Accounting Inc. Full time
Job DescriptionJob Description

Job Summary: Under limited supervision, uses intermediate skills obtained through experience and training to process invoices, issue checks, generate accounts payable reports and file copies of checks and backup for multiple non-profit clients. Follows established procedures to perform routine tasks and receives general guidance and direction to perform a variety of non-routine tasks with limited decision making responsibility. Some judgment is required to adapt procedures, processes and techniques to apply to more complex assignments. Resolves most questions and problems, and refers new or unusual issues to a higher level. Routine contact with internal and external customers is required to obtain, clarify or provide facts and information

Essential Duties and Responsibilities:
• Compiles and sorts documents such as invoices and checks and substantiates business transactions.
• Accurately codes invoices, vouchers, expense reports, check requests, etc., to ensure proper entry into the financial system and checks for proper signatures as required.
• Enters all invoice information into accounting software for payment, scans invoices and electronically attaches the scan to the invoice.
• Creates new vendors within accounting software as necessary and determines 1099 status for each.
• Mails W-9 to appropriate vendors and follows up on outstanding documents..
• Professionally, courteously and in a timely manner, handles all vendor communication via phone or email as needed.
• Investigates and resolves problems associated with processing of invoices.
• Prepares check runs, and EFT reports for printing or processing.
• Processes remittance information from checks, drafts and ACH transfers for invoices, reviews instructions and accompanying items.
• Receives, researches and resolves a variety of routine internal and external inquiries and communicate the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Processes 1099s at year end for all clients assigned.
• May functions as a back up to other accounts payable specialists.
• Maintains currency in effective and efficient accounts payable processes and techniques.
• Maintains regular and consistent attendance.
• Operates standard office equipment and uses required software applications.
• Performs other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities:
Knowledge of:
• Fundamental concepts, practices and procedures of Accounting and/or Accounts Payable processing techniques. .
Skill in:
• Operating standard office equipment and using required software applications, including Microsoft Office.
• Operating accounting software applications. Prior experience using Financial Edge and/or QuickBooks is preferred.
• Operating 10 key calculator and scanner.

Ability to:
• Partner with other functional areas to accomplish objectives.
• Process bills and invoices with a strong attention to detail.
• Gather information, identify linkages and trends and apply findings to assignments.
• Prioritize and manage multiple priorities in a fast-paced, dynamically changing environment.
• Communicate effectively, both verbally and in writing.
• Work independently as well as collaboratively within a team environment.
• Provide a high level of customer service.
• Establish and maintain effective working relationships at all levels of the organization.


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