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Senior Contracts Administrator

3 months ago

Phoenix, United States Arizona Fireplaces Full time
Job DescriptionJob Description

The Senior Contracts Administrator is a professional who ensures ongoing knowledge and compliance with all contracts beyond initial implementation and throughout the full-cycle billing. Monitor, respond to, and communicate changes in billing requirements, regulations, and reimbursement rates, and maintain provider enrollments with clients.

Responsibilities

  • Review contracts for new jobs and negotiate changes in preparation for execution in compliance with company policies and work practices in a timely fashion and per the contract review process.
  • Read contracts to extract billing information with extensive detail and line items
  • Maintain an organized process for the safekeeping of contracts and other related documentation to construction jobs.
  • Maintain and/or ensure maintenance of client records
  • Review the work of billing staff to ensure accuracy, resolving inconsistencies as needed
  • Create and provide a prioritized list of clients to be invoiced to team members
  • Locate, or assist in the location of, hard-to-reach clients
  • Draft and distribute weekly reports of invoicing and billing metrics.
  • Reporting of current billing totals
  • Maintenance of all billing data related to work in process
  • Advise staff on proper, legal parameters for construction practices
  • Provide support to customers with disputes or inquiries concerning invoices or billing process
  • Prepare monthly American Institute of Architects (AIA) billing paperwork
  • Act as a liaison regarding billing between the customer and the project managers
  • Review and execute compliance including waivers, conditional, unconditional, and final
  • Assist in the collection of unpaid invoices over 30 days by email or by phone
  • Review billing and manage the input of change orders
  • Coordinate with Project Managers to make any adjustments to invoices, such as change orders and retention adjustments
  • Assist in the collection and verification of Certificate of Insurance for each project
  • Audit project completion/reconciliation to the system to show profit or loss

Qualifications

  • Bachelors degree or equivalent experience required.
  • Experience with the AIA billing process and paperwork
  • Strong computer and communication skills required.
  • Strong team interaction is required
Company DescriptionFrom humble beginnings, the culture inside Arizona Fireplaces and its related companies still remains the same. We conduct business and treat you based on family values, to always be willing to serve others, be honorable in all that we do and to always do the right thing. Whether large or small, these values cannot and will not change.

Our vision is to supply products that help the American family enjoy their time together. Whether gathering around the fireplace during the holidays, welcoming family and friends to a backyard BBQ or just sitting around a firepit or enjoying drinks, conversation, and warmth from outdoor heaters, these are the traditions we want to enhance and celebrate with our products.Company DescriptionFrom humble beginnings, the culture inside Arizona Fireplaces and its related companies still remains the same. We conduct business and treat you based on family values, to always be willing to serve others, be honorable in all that we do and to always do the right thing. Whether large or small, these values cannot and will not change.\r
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Our vision is to supply products that help the American family enjoy their time together. Whether gathering around the fireplace during the holidays, welcoming family and friends to a backyard BBQ or just sitting around a firepit or enjoying drinks, conversation, and warmth from outdoor heaters, these are the traditions we want to enhance and celebrate with our products.